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Administrative Assistant to Alumni and Parent Relations

 

The Administrative Assistant for Alumni and Parent Relations provides administrative support for the Alumni and Parent staff. This individual is responsible for keeping the Alumni and Parent Relations office and programs running smoothly and efficiently. Ideal candidates for this position would be energetic, highly organized professionals with excellent written and oral communication skills, a positive attitude and the ability to work nights and weekends.

Reports to: The Director of Alumni and Parent Relations.

Responsibilities include:

  • Responds to email and telephone requests from constituents
  • Coordinates and assists with all mailing projects
  • Provides administrative support for the Alumni Association Board of Directors
  • Processes check requests, cash advances and deposits with the Business Office
  • Processes purchase card statements, and tracks expenses
  • Supports event logistics, mailings and registration
  • Maintains inventory of promotional items
  • Maintains constituent records
  • Assists with acknowledgements for gifts, memorials, scholarship referrals, birthdays etc.
  • Coordinates meetings and travel itineraries for Alumni and Parent Relations
  • Generates downloads for mailings, special events and special projects
  • Assists with staffing alumni and parent events as needed
  • Other responsibilities as assigned by the Director

Position Requirements:

  • High school diploma a must; College education preferred.
  • Minimum of three years experience as an administrative assistant.
  • Proficiency in Windows and Microsoft Office (Word, Excel, Power Point, etc.), mail merge and basic bookkeeping is essential
  • Ability to work independently, with sound judgment and personal initiative.
  • Proven organizational skills with ability to manage multiple projects.
  • Effective oral and written communication skills.
  • Ability to keep confidential records.
  • Creative problem solving skills.
  • Ability to maintain open working relationships and interact successfully with alumni and division staff.
  • Willingness to perform tasks at all levels of competency in order to get the job done.
  • Strong telephone etiquette.

Send resume, references and salary requirements to:

Millsaps College
Attn: Maribeth Kitchings
Campus Box 151191
1701 N. State Street
Jackson, MS 39210

Applicants may also submit the above requirement by email to maribeth.kitchings@millsaps.edu; No phone calls please. Eligibility for employment is contingent upon successful completion of a background screening.

 

 


 

The only national liberal arts college in Mississippi, Millsaps College has consistently been ranked a "Best Buy" among national liberal arts colleges by U.S. News & World Report's America's Best Colleges and is cited as one of Loren Pope's 40 Colleges That Change Lives. It was the first institution in Mississippi with a Phi Beta Kappa chapter, and is the only institution in Mississippi ever to be listed in The Fiske Guide to Colleges.

Millsaps is a member of the ACS and NITLE, has an AACSB accredited business school, and an NCATE accredited education program. In accordance with Federal law, we are making available our Campus Security Report to all prospective employees. Millsaps is located in Jackson, the capital of the state. The Jackson area has a population of around 400,000 and offers low cost-of-living, excellent schools, pleasant climate, and many recreational opportunities.