A A A print this page

ARTstor Digital Library

Department of Art

ARTstor is a nonprofit digital library of more than one million images in the arts, architecture, humanities, and social sciences with a suite of software tools to view, present, and manage images for research and pedagogical purposes. ARTstor's community-built collections comprise contributions from outstanding museums, photographers, libraries, scholars, photo archives, and artists and artists' estates.

BASIC ARTSTOR INSTRUCTIONS (revised 9/15/10)

1) To register and log in: Go to www.artstor.org. Register by clicking on the GO button at the top right, and when the main search page appears click 'Log In' at the top right. If this is your first time to use ARTstor, click on 'Not registered?' and enter your Millsaps email and password. You only need to register once, but you do have to log in each time you use ARTstor.

2) To see the images for class: Click on the area in the middle entitled 'Folders and Image Groups', click on the plus sign beside the appropriate course folder (usually the teacher's last name and course title) and then select the image group and hit 'Open'.

You can enlarge an image by double-clicking on it (if your computer has pop-ups blocked, then you'll have to unblock them to do this - see the ARTstor 'Help' for instructions). Once the image is enlarged you can zoom in by clicking on it.

You can also compare two images. First make sure that under 'Display Options' on the toolbar you've got it set to 'Bring Image Windows to Front'. Double-click on the first image so it enlarges, then double-click on the second one (the first image will have minimized when you enlarge the second one, but you can find it on your bottom bar and click it so it'll come up large on your screen next to the other image).

Note that most of the Image Groups will have more than one page. Use the arrows at the top left to navigate to the next page.

3) To do research and/or create your own personal image groups: On the main page of ARTstor you'll usually do a Basic Search in 'All Collections' (which is the default setting). You can enter the artist's name if you want to browse through that artist's work, or you can enter the name and the title of the work. ARTstor is still working on the data that go along with the images so you sometimes have to be inventive and persistent in your searches if you're looking for something particular. For example, certain works can be listed under more than one title. So if you're having trouble finding a particular image try browsing through all works by the artist. To limit your search, use the Advanced Search option, and for general themes that interest you try various possible keywords. See the ARTstor 'Help' for searching tips.

When you find an image you want in your image group, click once on the image to highlight it (the frame will turn bright red). You can highlight as many images as you want. Once you have them all selected right click anywhere on the screen (or go to 'Organize' on the toolbar) and select 'Save selected images to'. Then save your images in 'My Work Folder', type in the name you want to give this image group, and hit 'Save' (or 'Save and Open' if you want it to open right away). You can keep adding images to that group, and also you can create as many image groups as you'd like in your personal 'My Work Folder'. This folder is viewable only by you.

4) To print out study images: To study for an exam you can either look at the image groups for your course on the computer screen (the advantage to this is that you can enlarge each image and can also zoom into it) or you can print them out.

a) To print a complete Image Group from your class: First open it by going to 'Folders and Image Groups', selecting the course folder and then the Image Group. When you see the thumbnail images on the screen, go to 'Share' on the toolbar and select 'Print image group'. You'll be given the option to print the full record (all of the data associated with the image) or brief record with commentary (only the creator and title, and any instructor's comments or personal notes, if there are any). When the window appears with the images and data ready to be printed, click the Print icon at the top. Each page will have 3 or 4 images. You can print in color or B&W (to print B&W go to File - Print - Properties - Grayscale Printing).

Note that some Image Groups have many slides, so it would take a lot of paper and ink to print out the whole group. In these cases you might want to do the following:

b) To print selected images from the course folder: Go to the Image Group and highlight each image that you want by clicking on it once to turn the frame bright red. After you've highlighted all the images in that group that you want to print, right click with the mouse and select 'Save selected images into new group'. A prompt will come up and you should select 'My Work Folder' (scroll up to the top to find it) and then type in a title for this new image group (something like test1). Then go to any other Image Groups for this unit and follow the same procedure. If an Image Group has more than one page, you can continue highlighting page by page whichever images you want, and do the 'Save selected images into new group' process after you've looked at the whole group.

c) To print individual images: You can also print individual images from ARTstor by double-clicking on the thumbnail image in the Image Group to enlarge the image, then clicking on the Print icon at the lower right. You can also download an image by clicking on the 'Save Current View' icon and following the simple instructions. The image will usually download as a low resolution jpeg file, although some are available in higher resolutions.

5) To send a link to your Image Group: Each Image Group has its own unique URL, including those in 'My Work Folder'. If you want to share the images you've collected in your work folder with your teacher or anyone else, open the image group, click on 'Share' at the top and scroll down to 'Generate Image Group URL'. The URL will appear in a box and you can highlight and copy it (Control C), then paste it (Control V) into an e-mail.


MAKING A CLASS PRESENTATION:

1) Go to www.artstor.org and log in. If this is your first time using ARTstor, you need to register (see step 1 above).

2) Search for images: See Step 3 above.

3) Choose the best images: Often you'll find more than one image of the same art work in ARTstor. In that case you should compare their quality (in terms of color and focus) to decide which to take. You can double-click on the image to increase its size (your pop-ups need to be enabled, so if they're not go to the Help icon on the ARTstor main page). Then (after making sure that under 'Display Options' on the toolbar you've got it set to 'Bring Image Windows to Front') you can double-click on another one in order to compare the two (the first image will have minimized when you enlarge the second one, but you can find it on your bottom bar and click it so it'll come up large on your screen next to the other image). You can also zoom in to see whether the details are focused, which is often the best way to tell which image is superior in quality. (Many of these images were scanned from the UC San Diego slide collection, which explains the variation in the titles used and also the variation in quality, but ARTstor is beginning to clean out the poorer quality images or hide them, along with details, under the best image so they're still accessible if you want them). Note that the images from the Art History Survey Collection tend to be better than the others.

See #8 below for choosing high-quality images from Google and incorporating them into your presentation.

4) Collect your images into an image group: Click on the image(s) you want and the frame will turn red. If your search brought up more than 24 images, you can go through multiple screens highlighting images that you want, and once you have them all selected right click anywhere on the screen (or go to 'Organize' on the toolbar) and select 'Save selected images to'. You'll be prompted to select your Image Group Folder and you should choose 'My Work Folder'. Then type in the name of the new group that you're just starting (or open an existing group, if you're adding images to a group you started earlier).

You can continue searching and adding images to a given Image Group as much as you want, either during the same ARTstor session or later. You can add more than you want, because you'll have a chance later to arrange them and delete the ones you don't need. You can also create as many image groups as you'd like in your personal 'My Work Folder', which is viewable only by you.

5) Arrange your image group: Go to your Image Group by clicking on 'Organize' on the toolbar, then 'Open Image Group'. Put images in the order you want them by clicking and dragging (the black vertical bar tells you where the image will be moved to). Delete unwanted images by clicking on them to highlight in red, then right click (or go to 'Organize' on the toolbar) and either 'Cut Image' or 'Delete selections from image group'. Be sure not to select 'Delete Image Group'! You can continue adding, deleting, and rearranging images as much as you want.

6) Download your images into the Offline Image Viewer (OIV)

Now you need to save your images into the right format for showing in class -- the Offline Image Viewer (the OIV) on the Millsaps H drive, which is designated for digital images. The Offline Image Viewer (abbreviated OIV) is the presentation format provided by ARTstor. It is already installed on the library, lab, and classroom computers, but if you want to work from your own computer you need to download the OIV:

1) In ARTstor click on 'Tools' at the upper right, then 'Download offline presentation tool (OIV)'.
2) Accept the conditions, and choose the most recent version for either Windows or Mac. Then follow the instructions. See ARTstor 'Help' for further guidance if needed.

To transfer your ARTstor Image Group to the Offline Image Viewer, first minimize ARTstor (this process is not done while you're in ARTstor). Open your Offline Image Viewer by clicking on the OIV icon on your screen or go to Start (bottom left of your computer screen), Programs, ARTstor, OIV. There are several ways to import your ARTstor images:

a) If the 'Getting Started' panel comes up when you open the OIV, click on 'Create a new presentation from ARTstor images?'; or
b) Go to Insert, then 'Image Group(s) from ARTstor'; or
c) Click on the appropriate icon: in the Image Palette at the bottom, the leftmost icon enables you to import local images that you've saved on your desktop or on the H drive, e.g. from google (see below), and the next icon enables you to download an image group from ARTstor.

You'll be asked to give your e-mail address and password, and then can choose which Image Group you want to import (note that you can't just click on the folder, you have to click on the specific Image Group within that folder). Once the process starts it'll take just a few seconds, depending on how many images are in the group.

7) To save your Offline Image Viewer presentation on the H drive: Once you've transferred your image group, go to File and Save in the OIV. In the 'Save in' window scroll to the H drive, double-click on Art Images, and then and double-click on ARTstor Presentation. Double-click on the appropriate folder (usually your teacher's course folder) and give a name to your presentation (your last name in caps, then an abbreviated title, such as the artist's name you're presenting, e.g. 'SMITH Vermeer'). Your presentation will be in a presentation (*.prs) file.

If the H drive doesn't show up on your computer, visit Network Resources to find instructions on how to map the H drive to your computer. If you continue to have trouble see ResNet during the evening (their hours are posted under the News section of the ITS website, http://millsaps.edu/its)

8) To add non-ARTstor images to your OIV presentation:

a) Google - Go to www.google.com, click on Images, and enter the artist's name and title that you're searching for. Then select 'Large Images' so you'll be sure to have an image that'll project well on the screen. Many 'Medium Images' in google also work well. (Important note: sometimes it looks like an image would work well but when you pull it into the OIV it's been protected in some way - usually blurring it so it's unusable - so be sure to watch out for that.) If you find an image that you want (either because it adds to the image group you've already collected in ARTstor or because it replaces a lesser-quality image from ARTstor), click to enlarge it on your screen (in google, click 'See full-size image' in blue at the top). Then right click on the image, left click on Save Image, and save it on your hard drive with an appropriate title so you'll be able to find it later.

b) Other on-line sites - There are also various handy sites of images on-line. E.g., there are beautiful images in the World Gallery of Art (www.wga.hu), an extensive collection of European painting and sculpture, 1100-1850.

c) Images acquired by scanning or using a digital camera - In addition, you can import images that you've scanned (from books or art department slides) or taken with a digital camera and have on a CD or on your hard drive. These should be large files, saved at the highest quality setting, in order for them to look good when they're enlarged on the screen. Here's the process I use: after you save the image in My Pictures, go into Photoshop and open the image. Then go to 'Image' on the toolbar and rotate (if needed), adjust (I often need to adjust auto levels and brightness/contrast to get it as close as possible to the look of the original), and crop. Finally, change the image size in Photoshop by going to 'Image' on the toolbar, selecting 'Image Size', and entering 96 for the resolution and then 1600 for the Pixel Dimension Width (in that order) (that's the size we've determined to be best for presentations). Then go to File and Save As (give it whatever full title you want), then a window will come up asking you about Quality, and you should choose 10 (Maximum).

Once you've saved any additional images that you want, go back to the OIV and open your presentation. Now click on the leftmost icon in the Image Palette (at the bottom of the screen) - 'Import Local Images' - go to where you've saved your images, click on them and hit the Add button. IMPORTANT: Remember to save your changes!

9) To create 'slides': Slides enable you to pre-set your comparisons and also add text. The work of making slides is done in the Slide Editor (the biggest area in the OIV). To start, click on the + sign, choose your format (e.g., single image, comparison slides, all text, zoomable image [with an image of a magnifying glass], etc.), then click and drag the image into the space.

I recommend always starting with a single or comparison slide, without text, so the imported image will show up as large as possible. Then add text as follows: click on the icon that shows a 't' and drag the box anywhere on the screen, making it any shape or size you want. The default font size is 36, which is larger than needed, so go to the 'f'' on the tool bar and choose the font size 24 (bold) for your text. The main thing to remember is that you want your images to be paramount - as good as possible, as large as possible, and with minimal distraction from the text.

There are more possibilities, shortcuts, etc., and the OIV Help button will give you more details. Your slides will show up in the slide sorter at the left, and you can click and drag to change the order. To remove a slide, highlight it and click on the icon with a minus sign at the top.

10) To add more images from ARTstor to your OIV presentation: Add the images to your Image Group in ARtstor. Then go into your OIV presentation and download that same group (following the above instructions). The program will just import the new images that you've added.

11) To practice on your home/dorm computer or to use the presentation in a classroom: Click on the OIV icon (or go to Start - Programs - ARTstor - OIV). Open your Image Group by going to File - Open - H drive - Art Images - ARTstor Presentation - [your folder] - [your presentation]. Then double click on the first image to get it enlarged on the screen. Advance through the slides by hitting the space bar (or hitting Page Down), and to go back to a previous slide, hit Page Up.