FERPA - Family Educational Rights and Privacy Act

Policy

The Family Educational Rights and Privacy Act (FERPA) of 1974 guarantees Millsaps students the right to review, inspect, and challenge the accuracy of information kept in a cumulative file by the institution. It also ensures that records cannot be released without the written consent of the student. There are the following exceptions:

  1. Records may be released to school officials, faculty, and faculty advisers who have a legitimate educational interest.

  2. Records may be released when the information is classified as "directory information." The following categories of information have been designated by Millsaps College as directory information: name, email address, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, photograph, dates of attendance, degrees and awards received, the most recent previous educational institution attended by the student, and information needed for honors and awards. Students who do not wish such information released without their consent should notify the Office of Records and the Office of Communications in writing prior to the end of the first day of classes.

  3. Violations of drug and alcohol policies may be disclosed to parents of students who are under the age of 21.

  4. Disciplinary proceedings of violent crimes or nonforcible sex offenses may be disclosed to the victims of the crime regardless of the outcome of the proceedings. They may also be disclosed if the accused was found to have violated the College's rules or policies.

  5. Records may be released to a court if a parent or student has initiated legal action against the College or if the College has begun a legal action against a parent of a student.

  6. Records may be released to the Mississippi Office of Student Financial Aid if a student's legal residence is in the state.

If students would like their parents to have access to their records, they must give written consent in the Office of Records OR a parent can show proof of claiming their child/student as a dependent on their most recent tax filing.

FERPA Documents