Office of Records

About

The mission of the Office of Records at Millsaps College is to assist with the administration of academic programs, and to serve as a liaison with the faculty and as a service office for students. The Office of Records coordinates academic activities including but not limited to course registration, creation, and maintenance; protection of academic records; certification of students for continued enrollment and for graduation; and official transcripts. The Office maintains, interprets, and monitors academic policy and communicates procedures to the faculty, students, and the college's other constituents.

 Responsibilities of the Office of Records at Millsaps College include:

  • management of the student and course information files
  • core audits as support for academic advisors
  • degree audits as support for academic advisors
  • transfer transcript evaluations for admitted students
  • transcript production
  • enrollment verification
  • insurance/good student verifications
  • certification of students eligible for Veteran's benefits
  • academic room assignments
  • academic class schedule production
  • exam schedule production
  • various reports for institutional research needs
  • diploma and cap/gown orders
  • academic record maintenance
  • record retention program for academic information

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Forms for Students

Below are forms the Office of Records uses to perform processes. Forms may be turned in via office walk-in in the Academic Complex room 142; they may be faxed to 601-974-1114; they may be scanned and then emailed to records@millsaps.edu; or they may be mailed to the Office of Records at Millsaps College at 1701 North State Street Campus Box 150436 Jackson, MS 39210.

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Forms for Faculty

Below are forms the Office of Records uses to perform processes. Forms may be turned in via office walk-in in the Academic Complex room 142; they may be faxed to 601-974-1114; they may be scanned and then emailed to records@millsaps.edu; or they may be mailed to the Office of Records at Millsaps College at 1701 North State Street Campus Box 150436 Jackson, MS 39210.

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Forms for Others

Below are forms the Office of Records uses to perform processes. Forms may be turned in via office walk-in in the Academic Complex room 142; they may be faxed to 601-974-1114; they may be scanned and then emailed to records@millsaps.edu; or they may be mailed to the Office of Records at Millsaps College at 1701 North State Street Campus Box 150436 Jackson, MS 39210.

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Getting a Transcript

Millsaps College holds transcripts from the following institutions:

  • Millsaps College (1890-current)
  • Wood College (a college in existence from 1886-2003)
  • Grenada College (a college in existence from 1882-1950)
  • Whitworth College (a college in existence from 1858-1928) - also maintained at Lincoln County Public Library
To Obtain an Official Transcript PDF, Follow These Instructions:

To request a transcript from Millsaps College or Wood College in PDF, click here.

Millsaps partners with a company called Parchment to offer this service. The price for an electronic transcript is $10. The service can accommodate attachments. If you are a first time requestor of a Millsaps or Wood electronic official transcript, you will be required to set up a username and a password. Please follow all instructions at the website linked above.

To Obtain an Official Transcript in Paper, Follow These Instructions:

To request an official transcript in paper from Millsaps College, follow these two steps:

  1. Click here. Please fill out the form in its entirety. You can mail (campus box 150436), fax (601-974-1114), or scan/take a picture of and then email us (records@millsaps.edu) the form. You can also bring it to us in person (Academic Complex, room 142). If you are currently enrolled, please note on the form if current semester grades or degree completion should be included on your transcript prior to its release.
  2. Once the form is filled out you can make your payment in cash or check, or you can pay online here (there is a $1 service fee for online payment). The cost is $10 per copy.

To request an official transcript in paper from Wood College, follow these two steps:

  1. Click here. Please fill out the form in its entirety. You can mail (campus box 150436), fax (601-974-1114), or scan/take a picture of and then email us (records@millsaps.edu) the form. You can also bring it to us in person (Academic Complex, room 142). 
  2. Once the form is filled out you can make your payment in cash or check, or you can pay online here (there is a $1 service fee for online payment). The cost is $10 per copy.

To request an official transcript in paper from Whitworth College or Grenada College, please call us at 601-974-1120.

Other rules when obtaining an official transcript in paper from any institution:

  • For each destination in which you wish to have a paper official transcript sent, there must be one transcript request form filled out and turned in.
  • We do not accept electronic signatures on the paper request forms. Your signature must be handwritten.
  • A picture identification should be presented if you plan to pick up a previously requested transcript in the office.
  • If you plan on having someone else pick up the transcript for you, please fill out this release of records form.
  • We will not fax transcripts to individuals. We can fax them to other institutions for $10 per transcript.
  • Transcripts are released only with a request by the student. This is in accordance with federal law, FERPA.
  • Processing time is normally 24-72 working hours. It may take longer if we are experiencing heavy volume during times such as registration and graduation.
  • We accept credit cards, debit cards, check, money order, or cash. In accordance with law, we do not take payment over the phone.
  • If you want expedited shipping within the US or international shipping, you may use FedEx. See instructions here.
  • Students who graduated with their undergraduate degree from Millsaps College do not have to pay the $10 fee if they are applying to graduate school at Millsaps College.
  • Current faculty and staff who attended Millsaps College do not have to pay the $10 fee.
  • All financial obligations to the college must be cleared prior to receiving an official transcript.
To Obtain an Unofficial Transcript, Follow These Instructions:

Unofficial transcripts are only available for Millsaps College alumni only. Unofficial transcripts are free of charge and are printed on standard white paper with an unofficial stamp across each page. Unofficial transcripts can be faxed, mailed, emailed, or picked up in person with a photo ID. You must submit your request in writing with a signature; see request form here. Current students can access their unofficial transcript on Major Access.

FAQ About Curriculum on Transcripts:

What is IDST 1000/IDST 1050/LBST 1000/LS 1000?
See letter from the Director of Writing and Teaching here.

What is IDST 1118 and IDST 1128?
See letter from the Director of the Heritage Program here.

What are IDST courses?
IDST stands for Interdisciplinary Studies. Many IDST courses were special topics during a particular section of a particular semester. Topics were in the Humanities (Ancient World, Pre-Modern World, Modern World, Contemporary World, Fine Arts, History, Literature, Philosophy, and Religion), Social/Behavioral Science, Natural Science, Mathematics, and Computer Science. For a course description of a particular IDST course during a particular semester, please contact the Office of Records.

What is FYCS/FYCSFA/FYCSOC/FYCSTEM 1010?
See letter from the Ventures Coordinator here.

What is FYCS/FYCSFA 1020?
See letter from the Connections Coordinator here.

What is TRCS 1050?
See letter from the Discovery Coordinator/Director of Writing and Teaching here.

What is FYHH 1010 and FYHH 1020?
See letter from the Our Human Heritage Coordinator here.

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Enrollment and Education Verifications

Procedure for Requests:

  • For Third Parties: The Office of Records provides enrollment/education verifications to third parties without a student's signature, in full compliance with FERPA's Directory Information. Companies should call 601.974.1120, email records@millsaps.edu, or fax their request to 601.974.1114.
  • For Current Students: To request an enrollment/education verification, login to Major Portal and click “Enrollment Verifications.” Once you come to the next screen, click “add new request.” Fill out the fields and click submit. The Office of Records will then process your request. See an example of a standard enrollment verification letter. If you want us to add information to the letter such as your academic standing or GPA, please write in the “comments” field what additional information you need before submitting the request. If you plan on picking up the letter yourself instead of us sending it out, please mention that as well. 
  • For Previous Students: Request an enrollment/education verification by filling out this form.

Please note that it is the policy of Millsaps College to not provide pre-enrollment education verification letters for students who plan to attend Millsaps but have not yet attended. Thank you for your understanding.

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Transfer and Articulation

Transfer Credit

These policies govern how the Office of Records reviews credits for transfer:

  • Earned hour credit is normally allowed for work taken at other regionally accredited institutions.
  • Millsaps College accepts the transfer of credits earned at other institutions of higher education on the basis of course equivalency. Course equivalency is the determination that a course taken at another institution is comparable to a course offered by Millsaps College in terms of objectives, learning outcomes, and educational level. Equivalent courses are accepted and applied to meet program requirements. Non-equivalent courses may be accepted as free electives and count as earned hours toward graduation.  Some courses not regarded as consistent with a liberal arts curriculum may not be credited toward a degree.
  • Mode of delivery is not a relevant or distinguishing factor in evaluating equivalency.
  • For transfer courses not already having recognized equivalencies, the appropriate academic department determines the acceptance and application of each course.
  • Academic departments may designate a maximum age for credits to be accepted to fulfill major, minor, or concentration requirements.
  • General education and free elective credits do not expire.
  • After earning 64 semester hours at a two or four-year institution, a student may not take additional work at a community college or junior college and have it apply toward a degree from Millsaps.
  • Credits earned at another institution will be recorded on a non-graded basis.
  • Transfer credit is given only for courses in which the student earned a C- or higher.
  • In the case of a student transferring to Millsaps with partial fulfillment of a general education requirement, the Office of Records, in consultation with the Compass Council, may approve courses to substitute for the remainder of the requirement.
  • Students must be matriculated at Millsaps College to have transfer credits entered into their academic records.
Articulation Agreements
  • Dallas County Community College School District agreement; see more here.
  • An articulation guide for students transferring to Millsaps College from a Mississippi Community College and how those credits come into the Compass Curriculum can be found here.
  • This report shows what Millsaps College has accepted as transfer credit before by institution.

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Credit By Examination

Students entering Millsaps College may earn a waiver of certain requirements or college credit as a result of their performance on specific examinations. The amount of waiver or credit is limited to two courses in any discipline and 28 hours total. International students may also be eligible for advanced placement, depending upon the educational system completed (for example: IB, A-levels, Abiture, etc.). Scores on the appropriate Advanced Placement or International Baccalaureate examinations, CLEP subject matter examination, or CEEB achievement tests should be sent to the Office of Records for evaluation. An administrative fee will be assessed for each course so recorded. A score of 4 or 5 is ordinarily required on an AP exam and a score of 5, 6, or 7 on a higher 13 level IB exam is required to receive academic credit. For information concerning scores necessary to attain credit for any AP examination, or for other exams such as IB or CLEP, students should consult with the Registrar or Dean of the College. International students should contact the Director of International Recruitment with any questions about their advanced placement eligibility.

Other Policies:
  • AP/CLEP credit can count in the total number of letter graded hours.
  • Students can only receive 28 semester hours in AP/CLEP credit.
  • IB scores must be 5+ to receive credit.
  • Credits come in under Millsaps’ 4-credit hour currency.
Procedure:

In order for a student to receive credit for scores, the official score report must be submitted to the Office of Records for review. The student will then be notified of their status toward credit. Current recommendations from Millsaps Department Chairs are listed below regarding credit to be awarded and acceptable scores on applicable exams. This list is not all encompassing. If you have taken another examination or are interested in taking one and would like to know if you can receive course credit, contact the Registrar.

Exams:

Test Type (AP, CLEP, IB, or Cambridge)

Exam Title Score Required on Exam for Credit at Millsaps Millsaps Class it would come in as. (If no class code, TRAN means it will come in as elective credit and CMPS means it will come in as Compass credit) Amount of Credits Earned

AP

(AP.ARTS)

Art History 4, 5 ARTH CMPS 4

AP

(AP.BIOL)

Biology 4, 5 BIOL 1000: Introduction to Cell Biology with Lab 4

AP

(AP.MATH.AB)

Calculus AB 4, 5 MATH 1220: Analytic Geometry and Calculus I 4

AP

(AP.MATH.BC)

Calculus BC 4, 5 Math 1220: Analytic Geometry and Calculus I and MATH 2230: Analytic Geometry and Calculus II 8

AP

(AP.CHEM)

Chemistry 4, 5 CHEM 1213: General Inorganic Chemistry I 3

AP

(AP.CHIN)

Chinese Language and Culture 3, 4, 5 MLAN CMPS 4

AP

(AP.PLSC.CG)

Comparative Government and Politics 4, 5 PLSC 2000: Comparative Government 4

AP

(AP.CSCI)

Computer Science A 4, 5 CSCI 1010: Computer Science I 4

AP

(AP.ENGL.LG)

English Language and Composition 4, 5 ENGL TRAN 4

AP

(AP.ENGL.LT)

English Literature and Composition 4, 5 ENGL TRAN 4

AP

(AP.ENVS)

Environmental Science 4, 5 ENVS 1000: Environmental Issues 4

AP

(AP.HIST.EU)

European History 4, 5 HIST 2350: European History Since 1789 4

AP

(AP.FREN)

French Language and Culture 3, 4, 5 FREN 2000: Intermediate French 4

AP

(AP.GERM)

German Language and Culture 3, 4, 5 MLAN CMPS 4

AP

(AP.HUM.GEO)

Human Geography 4, 5 SOAN 1100: Introduction to Anthropology 4

AP

(AP.ITAL)

Italian Language and Culture 3, 4, 5 MLAN CMPS 4

AP

(AP.JAPN)

Japanese Language and Culture 3, 4, 5 MLAN CMPS 4

AP

(AP.LATN)

Latin 4, 5 LATN CMPS 4

AP

(AP.ECONMAC)

Macroeconomics 4, 5 ECON TRAN 4

AP

(AP.ECONMIN)

Microeconomics 4, 5 ECON TRAN 4

AP

(AP.MUSC)

Music Theory 4, 5 MUSC CMPS 4

AP

(AP.PHYS1)

Physics 1: Algebra-Based 4, 5 PHYS 1203 and 1201: College Physics I with Laboratory 4

AP

(AP.PHYS2)

Physics 2: Algebra-Based 4, 5 PHYS 1213 and 1211: College Physics II with Laboratory 4

AP

(AP.PHYS.C)

Physics C: Electricity and Magnetism 4, 5 PHYS 2013 and 2011: General Physics II with Laboratory 4

AP

(AP.PHYS.C2)

Physics C: Mechanics 4, 5 PHYS 2003 and 2001: General Physics I with Laboratory 4

AP

(AP.PSYC)

Psychology 4, 5 PSYC 1000: Introduction to Psychology 4

AP

(AP.SPAN)

Spanish Language and Culture 3, 4, 5 If the student scored a 3, they may earn SPAN 1000, 1010, and 2000 credit. If the student scored a 4 or 5, they may earn SPAN 3000 credit. 4-16

AP

(AP.SPANLIT)

Spanish Literature and Culture 3, 4, 5 If the student scored a 3, they may earn SPAN 1000, 1010, and 2000 credit. If the student scored a 4 or 5, they may earn SPAN 3000 credit. 4-16

AP

(AP.MATH.ST)

Statistics 4, 5 MATH 1150: Elementary Statistics 4

AP

(AP.ARTS.2)

Studio Art: 2-D Design 4, 5 ARTS 1000: Beginning Drawing 4

AP

(AP.ARTS.3)

Studio Art: 3-D Design 4, 5 ARTS 1300: Sculpture 4

AP

(AP.ARTS.D)

Studio Art: Drawing 4, 5 ARTS 1000: Beginning Drawing 4

AP

(AP.PLSC.US)

United States Government and Politics 4, 5 PLSC 1000: Introduction to American Government 4

AP

(AP.HIST.US)

United States History 4, 5 HIST 2100: History of the United States to 1877 and HIST 2200: History of the United States Since 1877 8

AP

(AP.HIST.WD)

World History 4, 5 HIST TRAN 4

Cambridge A Level Exams

(CAM.ARAB)

Arabic - 9680 Pass MLAN CMPS 4

Cambridge A Level Exams

(CAM.BIOL)

Biology- 9700 A, B, or C BIOL 1000: Introduction to Cell Biology with Lab 4

Cambridge A Level Exams

(CAM.BIOBES)

Biology (BES) - 9184 A, B, or C BIOL 1000: Introduction to Cell Biology with Lab 4

Cambridge A Level Exams

(CAM.CHIN)

Chinese - 9715 Pass MLAN CMPS 4

Cambridge A Level Exams

(CAM.CLST)

Classical Studies - 9274 Pass CLSC 2000: Classical Mythology 4

Cambridge A Level Exams

(CAM.CSCI)

Computer Science - 9658 A, B, or C CSCI 1010: Computer Science I 4

Cambridge A Level Exams

(CAM.CSCI2)

Computing - 9691 A, B, or C CSCI 1010: Computer Science I 4

Cambridge A Level Exams

(CAM.FREN)

French - 9716 70% Pass; 80% Pass FREN 2000; FREN 2110 4

Cambridge A Level Exams

(CAM.GERM)

German - 9717 Pass MLAN CMPS 4

Cambridge A Level Exams

(CAM.MATH)

Mathematics - 9709 A, B, or C MATH 1000: Topics in Mathematics 4

Cambridge A Level Exams

(CAM.PORT)

Portuguese- 9718 Pass MLAN CMPS 4

Cambridge A Level Exams

(CAM.SPAN)

Spanish- 9719 Pass MLAN CMPS 4

Cambridge A Level Exams

(CAM.SPANB)

Spanish (BES) - 9282 Pass MLAN CMPS 4

CLEP

(CLEP.GERM1)

German Language Level 1 50 MLAN CMPS 4

CLEP    

(CLEP.GERM2)

German Language Level 2 60 MLAN CMPS 4

CLEP

(CLEP.HUMAN)

Human Growth and Development 50 EDUC TRAN 4

CLEP

(CLEP.SPAN1)

Spanish Language Level 1 50 SPAN 1000 and SPAN 1010 8

CLEP

(CLEP.SPAN2)

Spanish Language Level 2 63 SPAN 1000, SPAN 1010, SPAN 2000, and SPAN 2110 4-16

IB Diploma Program

(IB.GREK.H)

Language Acquisition-Classical Languages Classical Greek Higher Level 5+ GREE CMPS 4

IB Diploma Program

(IB.GREK.S)

Language Acquisition-Classical Languages Classical Greek Standard Level 5+ GREE CMPS 4

IB Diploma Program

(IB.LATN.H)

Language Acquisition-Classical Languages Classical Latin Higher Level 5+ LATN CMPS 4

IB Diploma Program

(IB.LATN.S)

Language Acquisition-Classical Languages Classical Latin Standard Level 5+ LATN CMPS 4

IB Diploma Program

(IB.FREN.B)

Language Acquisition-French ab initio Standard Level 5+ FREN 2000: Intermediate French 4

IB Diploma Program

(IB.MAND.S)

Language Acquisition- Mandarin ab initio Standard Level 5+ MLAN CMPS 4

IB Diploma Program

(IB.SPAN)

Language Acquisition- Spanish ab initio Standard Level 5+ If the student scored a 5, they may earn SPAN 1000, 1010, and 2000 credit. If the student scored a 6 or 7, they may earn SPAN 3000 credit. 12-16

IB Diploma Program

(IB.SPANB.S)

Language Acquisition- Spanish B Standard Language Standard Level 5+ If the student scored a 5, they may earn SPAN 1000, 1010, and 2000 credit. If the student scored a 6 or 7, they may earn SPAN 3000 credit. 12-16

IB Diploma Program

(IB.MATHS.S)

Mathematics- Mathematical Studies Standard Level 5+ MATH 1000: Topics in Mathematics 4

IB Diploma Program

(IB.MATH.S)

Mathematics- Mathematics Standard Level 5+ MATH 1000: Topics in Mathematics 4

IB Diploma Program

(IB.BIOL.H)

Sciences- Biology Higher Level 5+ BIOL 1000: Introduction to Cell Biology with Lab 4

IB Diploma Program

(IB.BIOL)

Sciences- Biology Standard Level 5+ BIOL 1000: Introduction to Cell Biology with Lab 4

IB Diploma Program

(IB.CSCI.H)

Sciences- Computer Science Higher Level 5+ CSCI 1020: Computer Science II 4

IB Diploma Program

(IB.CSCI.S)

Sciences- Computer Science Standard Level 5+ CSCI 1010: Computer Science I 4

IB Diploma Program

(IB.ENVS.S)

Sciences- Environmental Sciences and Society Standard Level 5+ ENVS 1000: Environmental Issues 4

IB Diploma Program

(IB.PHYS.H)

Sciences- Physics Higher Level 5+ Physics 1201,1203,1211, and 1213: College Physics I and II with Laboratories 16

IB Diploma Program

(IB.PHYS.S)

Sciences- Physics Standard Level 5+ Physics 1201,1203,1211, and 1213: College Physics I and II with Laboratories 16

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FAQ from Faculty

Q: What is Major Portal?

A: MajorPortal is the home for applications and will eventually replace functionality that has been accessible to students, advisors, and instructors in MajorAccess.

Q: How can I help students with advising and registration in MajorPortal?

From MajorPortal, advisors have access to an application called "Advising" and students have access to an application called "Student Planning." Login to MajorPortal and click "Advising". Here you will be able to view information about your advisees and help them plan/register for courses. Read more about what you will see in the "Advising" by reading this PDF. Once you're ready to help students plan and register, see exactly how by watching a short video here or reading this detailed PDF.

 Q: How do I know what classes meet a Compass Curriculum requirement?

A: See video here.

Q: What is FERPA, and how do I see whether a student has signed a FERPA form or not?

A: See video here.

Q: How can I view my class roster?

A: See video here.

Q: How do I enter grades?

A: See video here.

Q: How do I know what catalog year a student is assigned to?

A: See video here.

Q: One of the students in my class is concerning me. I am not their advisor. How do I find out who their advisor is so I can contact them?

A: Go to your class roster on MajorAccess. Go to the line corresponding to the student in question and click the "Student Profile" box and then "submit". The student's advisor(s) will display on the profile page that comes up.

Q: From MajorPortal, how can I waive a student's pre or corequisites so they can get into my course?

A: See PowerPoint presentation here.

Q: I teach a class that, per the college catalog, is registration by "permission of instructor" only. From MajorPortal, how can I give students permission to enroll in my course?

A: See PowerPoint presentation here.

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FAQ from Students

Q: My GPA is _____ and I want it to be _____. What grades do I need to get to raise my GPA?

A: You can calculate your GPA by visiting this website.

Q: How does the registration process work from a student perspective on MajorPortal/Student Planning?

A: Watch a short video here or read this PDF

Q: How do I know if I have a registration restriction (hold) on my account that will prevent registration?

A: There will be an alert in Student Planning in the upper right hand side of the screen.

Q: I want to petition to overload my courses for a semester. How do I do that?

A: No student may register for more than 20 hours in a semester without a cumulative GPA of 3.000 and permission of the Assistant Dean for Academic Advising and Student Support. If you would like to petition for overload, email Dr. Melissa Lea at leama@millsaps.edu. In your email, include why you need to overload, your GPA, and reasons why you think you will be successful despite the heavy course load.

Q: How do I know what classes meet a Compass Curriculum requirement?

A: See video here.

Q: How do I look at my grades for a term and retrieve an unofficial transcript?

A: See video here.

Q: How does the summer registration process work?

A: Summer registration occurs in the Office of Records, not online. The official process occurs in late April. For Summer 2017 it is April 17-18, 2017, however students can continue to register for courses until the session's start date. Students do not need to meet with their advisors to register for Summer sessions. Students will visit the Office of Records in Academic Complex room 142 for registration, and then go directly to the Business Office in Academic Complex room 144 for payment. Students should bring their college ID. For summer tuition prices, see the Business Office.

Q: Are all classes eligible for online registration?

A: Most classes are eligible for online registration but some classes such as honors, independent study, research, and music studio classes are not available for online registration. You are also unable to register online for any class you wish to take credit/no credit or audit.

Q: How do I register for classes that I can't register for online?

A: Classes that you can't register for online will be registered for in the Office of Records with a paper registration form signed by your advisor and/or instructor. You will be able take the form to the Office of Records anytime after your registration time has started.

Q: What do the building codes on my schedule mean?

A: See below.

  • AC = Academic Complex
  • BAC = Bacot Hall
  • BCCC = Boyd Campbell College Center
  • BF = Baseball Field
  • BOWL = The Bowl
  • BUIE = The Buie House
  • CAB = Cabot Lodge
  • CC = Christian Center
  • CHA = Charles Hall
  • COSH = Chi Omega House
  • EH = English Hall
  • EZE = Ezelle Hall
  • FF = Football Field
  • FRA = Franklin House
  • GAL = Galloway Hall
  • GOO = Goodman Hall
  • HAC = Hall Activities Center
  • JON = John Hall
  • JSH = John Stone Hall
  • KAH = Kappa Alpha House
  • KDSH = Kappa Delta House
  • KSH = Kappa Sigma House
  • LCAH = Lambda Chi Alpha House
  • LEG = Leggett College Center
  • LIB = Library
  • MDTN = Midtown
  • MH = Murrah Hall
  • MHA = Murrah Hall Annex
  • NHN = New South Hall North
  • NHS= New South Hall South
  • OBS = Observatory
  • OFC = Off Campus
  • OH = Olin Hall
  • PAN = Panhellenic House
  • PKAH = Pi Kappa Alpha House
  • PPS = Physical Plant Shop
  • SAEH = Sigma Alpha Epsilon House
  • SF = Soccer Field
  • SH = Sanders Hall
  • SHH = Sullivan Harrell Hall
  • SNS = Sanderson Hall North
  • SNS = Sanderson Hall South
  • SUS = Susanna Hall
  • TC = Tennis Courts
  • WEEM = Weems House
  • WELL = Wellspring Dorm
  • WH = Whitworth Hall
  • YUC = Yucatan

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Staff

The Office of Records organizational chart can be found here and detailed staff information can be found below. Staff adhere to the AACRAO Principles of Professional Ethics and Practice found here.

Elizabeth Giddens, MPP
Registrar

Tenure: 2014

Email: giddeeo@millsaps.edu

Phone: 601.974.1123

Duties:

  • Member of the following committees: President's Cabinet, Academic Council, Curriculum Committee, Compass Council (Domains), Compass Council (Assessment of First Year Courses), Enrollment Management Committee, Ellucian Colleague Steering Committee, Administrative Multi-Year Review and Assessment (MYRA) Committee, Academic Advising Committee, Emergency Response and Protocols Committee, and Commencement Committee
  • Provide updates to Department Chairs and students regarding deadlines as they relate to Office of Records procedures
  • Internal and External Reports
  • Office of Records Website
  • Degree Audit/Program Evaluation
  • Forms Update
  • College Catalog
  • Academic Policies
  • Domestic Exchange Programs
  • Exam Schedule
  • Orientation for new students as it relates to Office of Records
  • Train college on FERPA
  • Process change of grade forms
  • Assess classrooms
  • Verify final grades and coordinate input of midterm grades

Kathie Adams
Assistant Registrar

Tenure: 1996

Email: adamska2@millsaps.edu 

Phone: 601.974.1124

Duties:

  • Member of the following committee: Retention and Care Team, Data Standards Committee, and Staff Council
  • Review transfer credit
  • Input the Course Offering by Term
  • Registration Coordination
  • Non-Degree Admissions and Processing
  • Summer School Admissions and Processing
  • Voluntary Withdrawals, Medical Withdrawals, Administrative Withdrawals, Leave of Absences, and Change of Plans (ie, change of statuses)
  • Transfer Student Advisor
  • Data Clean-Up
  • International Processes as they relate to the Office of Records: Consortium/Provider, Exchange, and Study Abroad
  • Assist Honors Director, teaching fellows, and continuing education office with data entry and process creation
  • Process-directed Studies and Internships
  • Work with Admissions for Student Record Creation in Data System
  • Maintenance of Pre-2000 Transcripts/Papercards
  • For the full job description of the Assistant Registrar, see here.

Vicki Stuart
Coordinator of Academic Records and VA School Certifying Official

Tenure: 1996

Email: stuarv@millsaps.edu

Phone: 601.974.1125

Duties:

  • Audit student files, and coordinate the application of the Office of Record’s record retention policy.
  • Work with admissions to create a student’s initial paper file.
  • Serve as the College’s School Certifying Official for Veteran's Administration
  • Responsible for core/degree/graduation audits (including applications for graduation) and communicating audits with seniors and department chairs
  • Declare major, minor, concentration, and advisor
  • Communicate with Writing Center regarding Writing Proficiency
  • Communicate with Department Chairs regarding Writing Reflection and Comprehensive Exam
  • Language Placement data entry
  • Produce exemption list for seniors prior to final exams for the term
  • Work with post office and other offices as assigned to verify enrollment information
  • For the full job description of the Coordinator of Academic Records, see here.

Patricia Martin, BA
Records Specialist/Transcript Clerk

Tenure: 2010

Email: martipl@millsaps.edu

Phone: 601.974.1121

Duties:

  • Serve as office receptionist
  • Process unofficial and official transcripts, enrollment-certification, letters of good standing, and degree-verification requests.
  • Process name changes and change of address for current students.
  • Review AP/IB/Cambridge/CLEP scores for credit by examination
  • Input student’s FERPA preferences
  • Office Inventory
  • Office Budget
  • For the full job description of the Records Specialist/Transcript Clerk, see here.

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Contact Us

The Office of Records is located on the first floor of the Academic Complex in suite 142. Office hours are 8am until 4:30pm Monday through Friday. For more information please contact us by phone at 601.974.1120, by fax 601.974.1114, by e-mail at records@millsaps.edu, or by mail. 

Mailing Address:

Millsaps College - Office of Records
Campus Box 150436
1701 North State Street
Jackson, MS 39210-0001

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