Staff Council

Overview

Staff Council, the representative body of the staff of Millsaps College, was established to promote cooperation and communication among the College President and members of the Cabinet, faculty, students, departments and staff of this College.

Staff Council represents all staff employees at Millsaps and serves three other primary purposes: to act as a vehicle for effective communication between staff and the president and members of the Cabinet, to foster interaction and mutual support between the President and staff members, and to enhance awareness and to promote active involvement in matters of policy and action that affect staff.

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Constitution

Constitution of Staff Council
of
MILLSAPS COLLEGE
Jackson, Mississippi

In order to promote cooperation and communication among the College President and members of her Cabinet, faculty, students, departments and staff of this College; we, the staff of Millsaps College do hereby establish this Staff Council as the representative body of the staff of Millsaps College. We pledge to conduct ourselves professionally, to base our concerns upon fact, and to administer faithfully the policies and objectives which best fulfill the needs, concerns and interests of the staff we represent, and to exert our efforts in an attempt to help the College achieve its educational goals.

Article I - Name

This organization shall be known as the Millsaps College Staff Council. The Staff Council represents all staff employees at Millsaps. Staff employees are defined as employees who are neither faculty, work study students, or members of the College President's Cabinet and have completed the mandatory 90-day probation period.

Article II - Purpose

The Millsaps College Staff Council shall adhere to the following mission statement:

To act as a vehicle for effective communication between staff and the College President and members of her Cabinet; to foster interaction and mutual support between the College President and staff members; and to enhance awareness and to promote active involvement in matters of policy and action that affect staff.

Toward this aim, the Staff Council may express their opinions, suggestions and recommendations on all matters of concern.

The Staff Council shall not have policy making authority.

Article III - Representation

Section 1. Eligibility. All staff employees are eligible for membership on the Staff Council.

Section 2. The structure of the staff council shall be consistent with that set forth in the By-Laws and shall include the following components:

a. The Staff Representatives shall consist of one representative for each 6 staff employees;

b. The Executive Council shall consist of the President, Vice President, Secretary, and Parliamentarian

Article IV - Voting

All members of the Staff Council shall be eligible to vote on matters affecting staff as presented at Staff Council meetings.

The President shall cast any necessary tie-breaking vote.

Article V - Executive Council of the Staff Council

Section 1. Duly Elected or Appointed Officers. The President, Vice President, Secretary, and Parliamentarian shall be called the Executive Council and shall be responsible for carrying out the administrative duties and business of the Staff Council as established by the By-Laws.

Section 2. Term of Office. Officers of the Staff Council shall be elected to serve a two-year term.

Section 3. Limitation. No officer shall hold more than one office at any time and no officer may be elected to the same office for more than two consecutive terms (four (4) years).

Article VI - Representatives of the Staff Council

Section 1. Duly Elected Representatives. Staff Representatives shall consist of one representative for each 6 staff employees. These representatives shall be responsible for serving in all capacities established by the By-Laws.

Section 2. Term of Office. Representatives shall be elected to serve a two-year term.

Section 3. Limitation. No representative shall hold more than one Staff Council position or be elected as representative for more than two consecutive terms (four (4) years).

Article VII - Meetings

The Staff Council shall meet at least quarterly in accordance with the By-Laws established to govern meetings of the Staff Council.

Article VIII - Quorum

A quorum for conducting all business of the meetings of the Staff Council within the scope of this Constitution shall be fifty-one percent (51%) of the current membership.

Article IX - Parliamentary Authority

Section 1. Authority. The Staff Council shall be governed by the procedures contained in Robert's Rules of Order in the consideration of all matters properly referred.

Section 2. Disputes. Any conflict between the source cited in Section 1 of this Article and the Constitution and By-Laws shall be resolved in favor of the Constitution and By-Laws of the Staff Council.

Section 3. Interpretation. Where necessary and proper, the interpretation and application of the governing procedures outlined in the source cited in Section 1 of this Article shall be the responsibility of the Staff Council Parliamentarian.

Article X - Amendments

Section 1. Procedures. Any proposal to amend this Constitution shall be submitted by a petition signed by five per cent (5%) of the Staff Council excluding officers. Amendment petitions must be submitted to the Secretary of the Staff Council two weeks prior to the next meeting of the Staff Council.

Section 2. Voting. A proposal to amend the Constitution shall be voted on at a regular meeting of the Staff Council in which a quorum is present. If the proposal received an affirmative majority vote, a ballot shall be sent to all staff employees by the Secretary of the Staff Council within thirty (30) days of the meeting at which the proposed amendment was voted on. Amendments to the Constitution shall be adopted upon an affirmative vote of two-thirds of the total members voting.

(Revised 10/13/05)

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Bylaws

By-Laws of the Staff Council
of
MILLSAPS COLLEGE
Jackson, Mississippi

Article I ‑ Meetings

Section 1. Notice. Staff Council meetings shall be called by the President and notice shall be provided to members not less than three (3) days before each meeting.

Section 2. Agenda.  The agenda for council meetings shall be made available three (3) working days preceding each meeting.

Section 3. Open Meetings ‑ All meetings of the Staff Council shall be open to non‑members.

Section 4. Quorum. A quorum is required for all meetings and is constituted by a minimum of one Staff Representative from each area. 

Section 5. Voting. 

a. Staff Representatives and elected officers shall be eligible to vote. 
b. Voting during each meeting of the Staff Council shall follow Robert's Rules of Order. The total vote shall be determined by the President.

Section 6. Debate. Debate or discussion shall be limited to ten (10) minutes per motion unless an extension of time is voted by two‑thirds of voting members present. The time shall be kept by the Vice President.

Section 7. Special Meetings. 

a. Town Hall meeting shall be held bi-annually.
b. Special committee meetings will be called as deemed necessary by the Staff Council.

Article II ‑ Financial Support

Section 1. Budget. Funding necessary to maintain operations of the Staff Council shall be secured through annual budget submission(s) to the Vice President of Finance through the regular budgeting process.  The budget officer shall be the Staff Council Vice-President.

Article III ‑ Committees

Section 1. Standing Committees. 

a. Social Committee organizes all social events for staff employees.
b. Community Care Committee conveys expressions of concern to fellow staff on behalf of the council.

Section 2. Ad Hoc Committee. Ad hoc committees are created as necessary to accomplish specific projects or research.  An ad hoc committee shall be discharged once it has completed its assigned task or project.

Section 3. Appointments. Appointments shall be made by the Executive Council and approved by the majority vote of the Staff Representatives.

Section 4. Responsibilities. All committees shall be responsible for reporting findings or status of assignment to the Staff Council at regular meetings.

Article IV ‑ Staff Representatives

Section 1. Staff Representatives.  The Staff Council shall have Staff Representatives from staff in each building on campus.  One (1) Staff Representative will represent each 6 staff employees and are generally assigned by building.

The purpose of these Representatives shall be to assure full representation of all constituencies of the college by 1) hearing concerns from their constituencies and bringing those to the Staff Council and 2) insuring that information from the Staff Council reaches their constituencies.

Section 2. Elections. Staff Representatives shall be elected from their respective constituent bases. The date and manner of the election shall be conducted by the Staff Council Secretary.

a. A list of each Representative base's nominees shall then be compiled and distributed to the respective buildings prior to election.
b. Individual ballots will be distributed and completed ballots collected during the month of September.

Section 3. Vacancies. Vacancies shall occur when an elected Staff Representative leaves their elected building, terminates employment with the College, or submits a resignation to the President of the Staff Council.  Vacancies will be filled by election as referenced in Section 2 of this Article.

Article V ‑ Officers

Section 1. Duly Elected and Appointed Officers. The Staff Council shall elect three officers from its membership, President, Vice President, and Secretary. The President shall appoint a Parliamentarian. These officers shall be called the Executive Council and shall be responsible for carrying out the duties and business of the Staff Council as follows:

1. President ‑ Elected

a. Preside at all meetings of the Staff Council;
b. Determine the agenda for all meetings of the Staff Council;
c. Issue calls for regular and special meetings of the Staff Council through the Secretary;
d. Receive all matters directed to the Staff Council from the Staff Representatives or Cabinet; and
e. Appoint all committees of the Staff Council as set forth in Article III of these By‑Laws and to appoint representatives to College‑wide committees.
f. Serves as the liaison with the President and members of the Cabinet
g. Serves as the communicative link between the Staff Council, the cabinet and the Office of Human Resources.

2. Vice President ‑ Elected

a. Preside over the Staff Council in the absence of the President;
b. Represent the Staff Council when appointed to do so either by the President or by the Council; and
c. Submit/maintain budget.
d. Serves on the College Benefits Committee.

3. Secretary ‑ Elected

a. Keep accurate and timely minutes of the regular and special meetings of the Staff Council;
b. Keep accurate records of members and member attendance for each meeting of the Staff Council;
c. Assist the President in determining the agenda for meetings of the Staff Council; and
d. Issue notices for all meetings of the Staff Council.
e. Conduct elections.

4.  Parliamentarian  

a. Confirms conformity to constitution, by-laws, and Roberts Rule of Order. 
b. Assures constitution and by-laws are maintained. 

Article VI ‑ Amendments

Section 1. Petition. Any proposal to amend these By‑Laws shall be submitted by a member of the Staff Council at any Staff Council meeting.

Section 2. Process. These By‑Laws may be amended by a majority vote of those members present and voting at a meeting of the Staff Council at which a quorum is present, provided that at the previous meeting the proposal to amend has been presented and discussed.

Revised 10/25/06

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Harrylyn G. Sallis Community Service Awards

These awards recognize staff members and departments for their outstanding service in and outside the Millsaps community. The nominees are those individuals who reflect the true spirit of customer service, innovation, and commitment as demonstrated by going above and beyond what is expected.

The awards are named and given in honor of Harrylyn G. Sallis, the founding director of the Millsaps Master of Liberal Studies program. Sallis is also founding director of the Millsaps Leadership Seminars in the Humanities and founding director of the Millsaps Adult Degree Program, and exemplifies the ideals the awards are intended to recognize.

Members of the Millsaps community may nominate one staff department and one individual staff employee who best exemplifies excellence in service. Awards are typically presented at the annual Staff Holiday Party in December.

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Officers and Representative

Executive Officers 
Matt Binion - President 
Kathie Adams - Vice President 
Lora Bingham - Secretary 
David Mattox - Parliamentarian

Sanders Hall 
Suzanne Glemot
Cindy Haynes
Molly West
Sophie Wolf

Whitworth Hall 
Brad Ewing
Sloane Noble
Betsy Schetter

Academic Complex 
Charlotte Bass
Jeanne Bodron
Don Mullen

Academic Buildings 
Camille Boyles
Dora Robertson
Nikki Trotter

Halls Activity Center 
Jason Box
Andrew Dailey
Dan Griffin
John Hoeffler

Maintenance/Grounds
Tom Barnes
Lorenzo Greenfield 
Danny Neely
Michael Smith

Campus Safety 
Clyde Johnson
Eddie Porter

House Keeping
Diana Garner 
Arthur Harris

Boyd Campbell College Center 
Patrick Cooper 
Tonya Nations 

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