The Administrative Assistant for Campus Safety is the primary point of contact for the office and oversees the daily administrative duties for the department. The Administrative Assistant will also support the Director of Campus Safety in procedural items, appointments, and the collection and organization of paperwork. This position reports to the Director of Campus Safety.
This position works on-site in Jackson, MS. This is a 37.5 hour per week position with regular office hours from 8:00am – 4:30pm with a one hour unpaid lunch break.
- Serves as the primary point of contact for the Campus Safety office including answering phone calls, checking and processing department email and physical mail, and greeting all visitors to the office.
- Create and maintain a departmental filing system and serve as the primary keeper of all departmental forms.
- Receive and process paperwork from students, faculty and staff.
- Assist Lieutenant and Director with receiving, processing and organizing all reports and paperwork from the campus safety officers at the beginning and end of shifts.
- Manage incident report system including entering incident data, creating final reports, setting up and maintain the database, maintaining hard copy files and enabling report distribution.
- Process department bills and record bills and payments in department budget tracking spreadsheet or system.
- Handle access control for the card reader system including adding and deleting persons, cards and records, maintaining the database, producing reports as needed and creating and editing TOD schedules.
- Manage campus ID system by creating ne persons, validating and maintaining records, ordering supplies and working with Student Life and Human Resources to produce IDs in advance of high-volume request times.
- Coordinate automobile registration and driver citation system by maintaining database of vehicles, providing parking permits, collecting and processing citations and working with the Business office to track payment for citations.
- Order office supplies and uniform items as needed and maintain the general functioning of the Campus Safety office.
- Bachelor’s Degree in a relevant field, or an equivalent mix of education and experience
- Proficient in Windows and Microsoft Office (Word, Excel, Power Point, etc.), mail merge and other data merge projects, and letter and report writing including spelling, grammar and punctuation.
- Ability to perform responsible and difficult administrative and clerical work involving independent judgment and personal initiative.
- Proven organizational skills with ability to manage multiple projects.
- Excellent oral and written communication skills.
- Proven ability to respect and keep confidentiality of records.
- Strong telephone etiquette.
- Ability to maintain open working relationships and interact successfully with a broad sector of people in the internal and external community of Millsaps.
- Prolonged periods sitting at a desk and working on a computer.
- Manual dexterity needed for keyboarding and other repetitive tasks.
- Must be able to lift and move up to 25 pounds without assistance.
- Must possess and maintain a current, valid driver’s license.
Interested candidates should email a copy of their resume and a letter of interest to email@example.com. Please write “Administrative Assistant opening” in the subject line of the email. No phone calls please.
Millsaps College is a selective institution of higher education located on 100 beautiful acres in the heart of Jackson, the capital of Mississippi — a progressive southern metropolitan city of nearly half a million. Millsaps is dedicated to academic excellence, open inquiry and free expression, the exploration of faith to inform vocation and the innovative shaping of the social, economic and cultural progress of the region. The college was founded in 1890 by members of the Methodist Church and is consistently ranked as one of the best values in higher education.
Millsaps has an enrollment of approximately 750 students and employs 80 full-time faculty members. The faculty/student ratio at Millsaps is 1:9, and the average class size is 14. Millsaps has graduated 25 Fulbright Award recipients, seven Rhodes Scholars, six Goldwater Scholars and two Truman Scholars. Millsaps is a member of the NCAA Division III and Southern Athletic Association and competes in 18 intercollegiate sports.
Millsaps College values diversity within our students, faculty and staff, and strives to recruit, develop, and retain the most talented people. Millsaps College does not discriminate in employment on the bases of race, color, creed, religion, sex, sexual orientation, transgender status, gender identity, age, national origin, disability, veteran status or any other legally protected status in accordance with applicable federal, state and/or local laws.
All offers of employment will be contingent on successful completion of a background check and verification of employment. Salary will be commensurate with experience. Millsaps College provides a competitive benefits package.
It is the policy of Millsaps College to provide reasonable accommodations for qualified individuals with disabilities for employment. If you require any accommodations to participate in any part of the hiring process, please contact firstname.lastname@example.org.
For additional information about Millsaps College please visit Millsaps.edu