Administrative Assistant – Office of Institutional Advancement

Job Summary

The Administrative Assistant for Development works as a member of the Office of Institutional Advancement and reports to the Executive Director of Alumni and Parent Relations.  This individual provides APR programs with emphasis on Annual Giving programs. The administrative assistant is an integral part of the Millsaps fund raising and alumni engagement effort and also assists in staffing other institutional advancement and college activities as needed. The Administrative Assistant position is full-time and may require after hours work on occasion, depending on work priorities, demands, and deadlines.

Job Duties

Annual fund support

  • Coordinate and process direct mail projects
  • Coordinate and process online appeal projects using iModules and other software tools
  • Process annual fund gift acknowledgments
  • Run AF general reports (webi, excel, etc.)
  • Clerical / data assistance for Annual Fund Director correspondence, volunteer fund raising projects
  • Answer annual fund phones

Alumni / Parent Relations support

  • Responds to email and telephone requests from constituents
  • Provides administrative support for the Alumni Association Board of Directors and Young Alumni Board
  • Processes check requests, cash advances and deposits, purchase card statements, and tracks expenses
  • Supports event logistics, mailings and registration
  • Maintains inventory of promotional items
  • Assists with acknowledgements for gifts, memorials, scholarship referrals, birthdays etc.
  • Coordinates meetings and travel itineraries for Alumni and Parent Relations
  • Generates downloads for mailings, special events and special projects
  • Assists with staffing alumni and parent events as needed
  • Other responsibilities as assigned by the Executive Director


  • Bachelor’s Degree in a relevant field, or an equivalent mix of education and experience
  • Proficient in Windows and Microsoft Office (Word, Excel, Power Point, etc.), mail merge and other data merge projects, the principles of business letter writing, modern office procedures, methods and computer equipment, English usage, spelling, grammar and punctuation, and basic mathematical principles.
  • Ability to learn new software platforms, experience with online programs and/or social media a plus.
  • Ability to perform responsible and difficult administrative and clerical work involving independent judgment and personal initiative.
  • Proven organizational skills with ability to manage multiple projects.
  • Excellent oral and written communication skills.
  • Proven ability to respect and keep confidentiality of records.
  • Creative problem solving skills.
  • Ability to maintain open working relationships and interact successfully with IA staff.
  • Willingness to perform tasks at all levels of competency in order to get the job done.
  • Strong telephone etiquette.
  • Ability to maintain open working relationships and interact successfully with a broad sector of people in the internal and external community of Millsaps.

Physical Requirements

  • Prolonged periods sitting at a desk and working on a computer.
  • Manual dexterity needed for keyboarding and other repetitive tasks.
  • Must be able to lift and move up to 15 pounds without assistance.

Application Procedure

Interested candidates should email a copy of their resume and a letter of interest to No phone calls please.

About Millsaps

Millsaps College is a selective institution of higher education located on 100 beautiful acres in the heart of Jackson, the capital of Mississippi — a progressive southern metropolitan city of nearly half a million. Millsaps is dedicated to academic excellence, open inquiry and free expression, the exploration of faith to inform vocation and the innovative shaping of the social, economic and cultural progress of the region. The college was founded in 1890 by members of the Methodist Church and is consistently ranked as one of the best values in higher education.

Millsaps has an enrollment of approximately 750 students and employs 80 full-time faculty members. The faculty/student ratio at Millsaps is 1:9, and the average class size is 14. Millsaps has graduated 25 Fulbright Award recipients, seven Rhodes Scholars, six Goldwater Scholars and two Truman Scholars. Millsaps is a member of the NCAA Division III and Southern Athletic Association and competes in 18 intercollegiate sports.

EEO Statement

Millsaps College values diversity within our students, faculty and staff, and strives to recruit, develop, and retain the most talented people. Millsaps College does not discriminate in employment on the bases of race, color, creed, religion, sex, sexual orientation, transgender status, gender identity, age, national origin, disability, veteran status or any other legally protected status in accordance with applicable federal, state and/or local laws.

All offers of employment will be contingent on successful completion of a background check and verification of employment. Salary will be commensurate with experience. Millsaps College provides a competitive benefits package.

It is the policy of Millsaps College to provide reasonable accommodations for qualified individuals with disabilities for employment. If you require any accommodations to participate in any part of the hiring process, please contact

Additional Information

For additional information about Millsaps College please visit

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