Job Summary

The Admission Office Coordinator is the first point of contact for guests visiting Millsaps’ administrative offices and the admission office. The position manages the main College phone line as well as the main admission phone line, manages the main admission email, maintains the main point of electronic contact with the admission office, executes elements of event planning and implementation, and supervises the Presidential Ambassadors to provide exceptional service to all campus visitors. The position reports to the Director of Admission and also provides support for the counseling team. The position helps to coordinate the schedules of admission guests, provides support for general office paperwork and performs other duties as directed by the Director of Admission.

Job Duties

  • Answers the main College phone line as well as the admission office main phone line. Respond appropriately and transfers calls to the correct campus office or correct admission staff member.
  • Manage the main admission email account. Respond appropriately and forward emails to the respective campus office or admission staff member.
  • Welcome students, guest and visitors with a high level of customer service.
  • Coordinates the execution of daily individual admission visits, to include:
  • Maintaining campus visit requests, which requires the ability to work in the Slate CRM Events and Mailings modules.
  • Creating campus visit schedules in a timely manner
  • Contacting the appropriate members of the admission office and campus community to participate in the schedule for a visiting student and family
  • Cheerfully greeting the guest and family as they arrive and making sure they are comfortable and welcomed.
  • Ensuring the schedule for the day is maintained in a timely manner
  • Maintains the hospitality area for guests (water, coffee, napkins, etc.) and stocks this area daily (or ensures a student worker keeps the hospitality area stocked).
  • Executes the daily supervision of student workers (front desk work, special projects, tour coverage, etc.)
  • Maintains student employee work records for Community Service work positions. Monitors and approves work hours and ensures accurate time keeping records for payroll purposes. Coordinate with community service partners on assigning student workers.
  • Executes elements of the planning and implementation of events (campus space reservation, campus and community partner communication, Slate scheduling and mailings, registration, nametags, required paperwork, phone calls, etc.)
  • Maintains office supplies and equipment, reserves conference room upon request, collects and delivers department/division mail daily.
  • Performs other tasks as directed by the Director of Admission and the VP for Enrollment.

Qualifications 

  • Bachelor’s Degree in a relevant field, or an equivalent mix of education and experience
  • Proficient in Windows and Microsoft Office (Word, Excel, Power Point, etc.)
  • Ability to learn new software platforms, experience with online programs and/or social media a plus
  • Ability to perform responsible and difficult administrative and clerical work involving independent judgment and personal initiative
  • Proven organizational skills with the ability to multi-task and remain calm under pressure
  • Excellent oral and written communication skills including the ability to accurately compose letters and other informational materials in a grammatically correct style
  • Creative problem solving skills and the ability to take initiative and work with minimal supervision
  • Willingness to perform tasks at all levels of competency in order to get the job done
  • Exceptional attention to detail
  • Strong telephone etiquette
  • Ability to manage relationships with senior mangers, academic stakeholders, parents and students from various cultural backgrounds

Physical Requirements

  • Prolonged periods sitting at a desk and working on a computer.
  • Manual dexterity needed for keyboarding and other repetitive tasks.
  • Must be able to lift and move up to 15 pounds without assistance.

Application Procedure

Interested candidates should email a copy of their resume and a letter of interest to Beth.Clarke@millsaps.edu. No phone calls please.

EEO Statement

Millsaps College values diversity within our students, faculty and staff, and strives to recruit, develop, and retain the most talented people. Millsaps College does not discriminate in employment on the bases of race, color, creed, religion, sex, sexual orientation, transgender status, gender identity, age, national origin, disability, veteran status or any other legally protected status in accordance with applicable federal, state and/or local laws.

A background check will be conducted for finalist candidates. Employment is contingent upon completion of a successful background check and establishment of identity and verification of employment eligibility as required by the Immigration Reform and Control Act of 1986. Salary will be commensurate with experience. Millsaps College provides a competitive benefits package.

It is the policy of Millsaps College to provide reasonable accommodations for qualified individuals with disabilities for employment. If you require any accommodations to participate in any part of the hiring process, please contact humanresources@millsaps.edu.

Compliance with Title IX

In compliance with Title IX of the Education Amendments of 1972, Millsaps College does not discriminate against any employee, applicant for employment, student or applicant for admission on the basis of sex. Policies and procedures for addressing complaints of discrimination and harassment can be found at https://www.millsaps.edu/resources/title-ix. Reports can be made to the Title IX Team by filing a sexual misconduct or Title IX complaint at this link: https://www.millsaps.edu/resources/title-ix/#file-complaint. Inquiries related to the application of Title IX at Millsaps should be referred to the college’s Title IX team (contact information is found here: https://www.millsaps.edu/resources/title-ix/#coordinators) and external inquires can be made to the Department of Education, Office for Civil Rights (OCR), U.S. Department of Education 400 Maryland Avenue, SW Washington, D.C. 20202-1100 (800) 421-3481, http://www.ed.gov/ocr.

About Millsaps College

Millsaps is an accredited, privately supported, national liberal arts college founded by members of the Methodist Church in 1890. Consistently ranked as one of the best values in higher education, Millsaps has been praised by Colleges That Change LivesThe Princeton Review, Kiplinger’s Personal Finance Magazine, the John Templeton Foundation, The Fiske Guide to Colleges and Insight Magazine.

Millsaps College’s Vision

Building on its motto, Ad Excellentiam, its strong heritage of social justice, freedom of thought and reflection on life’s most important questions, and its central location in the capital city of Mississippi, Millsaps engages students in a transformative learning and leadership experience that results in personal and intellectual growth, commitment to good citizenship in our global society and a desire to succeed and make a difference in every community they touch.

Millsaps College’s Mission

Millsaps College is dedicated to academic excellence, open inquiry and free expression, the exploration of faith to inform vocation and the innovative shaping of the social, economic and cultural progress of our region.