Job Summary

The Assistant Bursar is responsible for the daily activities of the student accounts receivable process, including but not limited to, the accurate billing of accounts and the daily monitoring and collection of outstanding balances.  The incumbent is responsible for effectively communicating with students, parents and other Millsaps constituents, responding timely to student account inquiries and proactively seeking payment.  In addition, the incumbent must ensure accurate and timely records of student accounts and have an attitude of flexibility and willingness to perform a variety of tasks.

Job Duties

  • Responsible for the billing process, including an accurate assessment of charges to student accounts, timely issuance of billing statements and completion/adherence to the billing checklist
  • Daily monitor outstanding balances to ensure accuracy and make collection calls and send correspondence accordingly for currently enrolled students
  • Coordinate the clearing process for students at the start of each semester and ensure the appropriate hold codes are maintained in PERC
  • Monitor on-line payments, daily payments and deposits to ensure accurate posting to student accounts. Ensure timely removal of holds
  • Maintain the accounts receivable aging and the cleared/uncleared report to be reviewed with the Assistant Controller/Bursar
  • Issue student refunds on a weekly basis (i.e. each Monday)
  • Identify and resolve billing issues as they arise. Escalate issues/errors identified to Assistant Controller/Bursar
  • Be familiar with and maintain student compliance with federal fund disbursement requirements (e.g. Title IV/student refunds/FERPA) and adhere to college policies related to billing, refunds and FERPA
  • Create, maintain and keep current a log of student account inquiries and billing issues identified
  • Create, maintain and adhere to the monthly AR calendar
  • Responsible for the coordination and reconciliation of outside scholarships (e.g. Americorp, ROTC, etc.)
  • Responsible for the special billings and/or coordination associated with Prepaid tuition/529 savings, consortiums, off-campus trips, miscellaneous charges (e.g. late fees, fines, graduation fees, etc.), and other special billings as necessary
  • Coordinate and conduct weekly student account meetings with Business Office personnel and keep Assistant Controller/Bursar apprised of progress made and alert of any issues identified
  • Coordinate and participate in bi-weekly student account meetings to include Student Life and Financial Aid in order to resolve outstanding student account balances
  • Establish, maintain and troubleshoot on-line payment plans and statements
  • Coordinate and prepare annual student 1098Ts ensuring compliance with IRS regulations
  • Responsible for the Perkins Loan program, including document maintenance, acting as the loan servicer coordinator, collections, preparation of the FISAP and monitoring of the Perkins default rate
  • Responsible for Institutional Loans, including document maintenance and acting as the loan servicer coordinator
  • Serve as administrator to Official Payments working closely with and coordinating their technical support and in-house IT to resolve software issues
  • Responsible for Colleague communication management related to accounts receivable
  • Perform other duties as assigned

Other Responsibilities

  • Assist Assistant Controller/Bursar with special projects as requested
  • Support other members of the Business Office staff as needed
  • Work with Assistant Controller/Bursar to review, update and implement policies and procedures
  • Monitor student account operations and propose process improvements
  • Serve on Committees as requested
  • Encourage teamwork and collaboration through building positive working relationships with staff
  • Display professionalism, discretion and sound judgment

Qualifications

  • Bachelor’s degree, preferably in Business Administration, Accounting, Finance, Information Systems or related field
  • Two years of accounting or bookkeeping experience preferred
  • Advanced skills in Microsoft Office Suite
  • General knowledge of accounting and reconciliations preferred
  • Experience with Colleague or other similar financial software package
  • Strong technical and computer knowledge
  • Excellent communication and customer service skills
  • Must have good problem solving/analytical skills
  • Accurate and efficient data entry skills
  • Ability to handle multiple tasks, while appropriately prioritizing tasks based on Business Office needs
  • Self-starter with the ability to work well autonomously with minimal supervision
  • Willingly assists with other tasks as needed

Physical Requirements

  • Prolonged periods sitting at a desk and working on a computer.
  • Manual dexterity needed for keyboarding and other repetitive tasks.
  • Must be able to lift and move up to 15 pounds without assistance.

Application Procedure

Interested candidates should email a copy of their resume and a letter of interest to Leah.Babb@millsaps.edu. No phone calls please.

About Millsaps

Millsaps College is a selective institution of higher education located on 100 beautiful acres in the heart of Jackson, the capital of Mississippi — a progressive southern metropolitan city of nearly half a million. Millsaps is dedicated to academic excellence, open inquiry and free expression, the exploration of faith to inform vocation and the innovative shaping of the social, economic and cultural progress of the region. The college was founded in 1890 by members of the Methodist Church and is consistently ranked as one of the best values in higher education.

Millsaps has an enrollment of approximately 750 students and employs 80 full-time faculty members. The faculty/student ratio at Millsaps is 1:9, and the average class size is 14. Millsaps has graduated 25 Fulbright Award recipients, seven Rhodes Scholars, six Goldwater Scholars and two Truman Scholars. Millsaps is a member of the NCAA Division III and Southern Athletic Association and competes in 18 intercollegiate sports.

EEO Statement

Millsaps College values diversity within our students, faculty and staff, and strives to recruit, develop, and retain the most talented people. Millsaps College does not discriminate in employment on the bases of race, color, creed, religion, sex, sexual orientation, transgender status, gender identity, age, national origin, disability, veteran status or any other legally protected status in accordance with applicable federal, state and/or local laws.

All offers of employment will be contingent on successful completion of a background check and verification of employment. Salary will be commensurate with experience. Millsaps College provides a competitive benefits package.

It is the policy of Millsaps College to provide reasonable accommodations for qualified individuals with disabilities for employment. If you require any accommodations to participate in any part of the hiring process, please contact humanresources@millsaps.edu.

Additional Information

For additional information about Millsaps College please visit Millsaps.edu