Assistant to the Dean – Else School of Management

Job Summary

The Assistant to the Dean facilitates the efficient operation of the Else School of Management office by performing a variety of clerical and administrative tasks. This role provides support to the Dean of the Else School, supports the Graduate Admissions team and provides support to other functions and faculty members on an as-needed basis. This position requires a high degree of professionalism and accuracy in executing administrative and technical tasks. To be successful in this role will require thoughtful preparation, responsiveness, excellent teamwork and a willingness to meet each challenge directly and innovatively. Most importantly, administrative assistants should have a genuine desire to support others while helping advance the mission of the college and the Else School of Management.

Job Duties

  • Monitoring the budget, including collecting receipts, monitoring expenses, and processing bills
  • Devising and implementing administrative procedures
  • Maintaining task management software (Teams or similar) and communications
  • Hiring and supervising student workers
  • Providing secretarial and data support to the Dean, Dean’s office, and faculty as necessary
  • Providing primary oversight of technology in the classes and conference rooms
  • Overseeing routine administrative matters of the Else School of Management
  • Maintaining the Dean’s calendar and department project management software
  • Developing meeting agendas and taking minutes for the Else meetings
  • Making travel arrangements for the Dean and, at times, the faculty.
  • Receiving incoming telephone calls and mail for the Dean and the Else School

Qualifications

  • Bachelor’s Degree in a relevant field, or an equivalent mix of education and experience
  • Excellent project management skills, strong attention to detail, and ability to multi-task with demanding timeframes
  • Advanced technical and computer skills including Windows and Microsoft Office (Word, Excel, Power Point, etc.), database management, mail merge and other data merge projects, electronic calendar management, task management software and videoconferencing applications. Slate experience preferred.
  • Ability to quickly learn new technologies and adapt to varying technological environments
  • Ability to perform responsible and difficult administrative and clerical work involving independent judgment and personal initiative
  • Proven organizational skills with ability to manage multiple projects and meet critical deadlines
  • Strong ability to work independently and as a member of a team
  • Excellent oral and written communication skills including the ability to communicate effectively with all levels of faculty and staff. Excellent editing and proofreading ability
  • Willingness to perform tasks at all levels of competency in order to get the job done
  • Strong focus on providing a high quality customer service-oriented experience

Physical Requirements

  • Prolonged periods sitting at a desk and working on a computer.
  • Manual dexterity needed for keyboarding and other repetitive tasks.
  • Must be able to lift and move up to 15 pounds without assistance.

Application Procedure

Interested candidates should email a copy of their resume and a letter of interest to malpir@millsaps.edu. No phone calls please.

About Millsaps

Millsaps College is a selective institution of higher education located on 100 beautiful acres in the heart of Jackson, the capital of Mississippi — a progressive southern metropolitan city of nearly half a million. Millsaps is dedicated to academic excellence, open inquiry and free expression, the exploration of faith to inform vocation and the innovative shaping of the social, economic and cultural progress of the region. The college was founded in 1890 by members of the Methodist Church and is consistently ranked as one of the best values in higher education.

Millsaps has an enrollment of approximately 750 students and employs 80 full-time faculty members. The faculty/student ratio at Millsaps is 1:9, and the average class size is 14. Millsaps has graduated 25 Fulbright Award recipients, seven Rhodes Scholars, six Goldwater Scholars and two Truman Scholars. Millsaps is a member of the NCAA Division III and Southern Athletic Association and competes in 18 intercollegiate sports.

EEO Statement

Millsaps College values diversity within our students, faculty and staff, and strives to recruit, develop, and retain the most talented people. Millsaps College does not discriminate in employment on the bases of race, color, creed, religion, sex, sexual orientation, transgender status, gender identity, age, national origin, disability, veteran status or any other legally protected status in accordance with applicable federal, state and/or local laws.

All offers of employment will be contingent on successful completion of a background check and verification of employment. Salary will be commensurate with experience. Millsaps College provides a competitive benefits package.

It is the policy of Millsaps College to provide reasonable accommodations for qualified individuals with disabilities for employment. If you require any accommodations to participate in any part of the hiring process, please contact humanresources@millsaps.edu.

Additional Information

For additional information about Millsaps College please visit Millsaps.edu

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