Business Analyst

Job Summary

The Business Analyst will provide professional and technical support to ensure the success of the accounting operations of the Business Office.  The incumbent will ensure operating compliance with policy and procedures, exhibit a practical knowledge of the College’s operations, assist with the implementation and maintenance of internal controls and function as the technical support for student accounts.

Job Duties

  • Responsible for the monthly reconciliation of accounts receivable sub-ledgers to the corresponding general ledger accounts
  • Prepare accounts receivable audit schedules and other audit schedules as requested by Assistant Controller
  • Coordinate marketing materials for accounts receivable
  • Maintain the accounts receivable aging and the cleared/uncleared report to be reviewed with the Assistant Controller. Frequently monitor outstanding balances of current students sending correspondence accordingly
  • Frequently monitor outstanding balances of non-current students, make collection calls and send correspondence accordingly
  • Coordinate and monitor student accounts with outside collection agencies
  • Coordinate and participate in weekly student account meetings with Business Office personnel and keep Assistant Controller apprised of progress made and alert of any issues identified
  • Coordinate and participate in bi-weekly student account meetings to include Student Life and Financial Aid in order to resolve outstanding student account balances
  • Maintain the accounts receivable calendar of all processes and student communications and ensure adherence to the calendar
  • Develop student communications to ensure a clear understanding of financial obligations and due dates in order to ensure timely collection of student accounts
  • Function as a back-up for student accounts and assist in the process during peak times of the year
  • Maintain and update Colleague billing tables and rules
  • Maintain Colleague software codes and processes for student billing
  • Establish, maintain and troubleshoot on-line payment plans and statements
  • Assist in the setup of on-line payment forms
  • Provide training to all applicable staff on Colleague and Official Payments student account operations
  • Develop customized Colleague and WEBI reports for analysis
  • Recommend technology solutions to improve business processes and/or business decision-making
  • Develop requirements for new technology to support business processes and working practices
  • Develop business process models and documentation
  • Coordinate and prepare annual student 1098Ts ensuring compliance with IRS regulations
  • Responsible for the Perkins Loan program, including document maintenance, acting as the loan servicer coordinator, collections, preparation of the FISAP and monitoring of the Perkins default rate
  • Responsible for Institutional Loans, including document maintenance and acting as the loan servicer coordinator
  • Disburse Federal loan notices to students and maintain records for audit purposes
  • Responsible for meal plan and establishing dining dollars
  • Assist with the monthly reconciliation of the general fund cash account, as needed, specifically as it relates to the reconciliation of credit card transactions
  • Integrate applicable Colleague updates into current processes and test all modules to ensure accuracy and reliability
  • Responsible for the billing process, including an accurate assessment of charges to student accounts, timely issuance of billing statements and completion/adherence to the billing checklist
  • Responsible for establishing the billing for off-campus trips and assisting the Assistant Controller with maintenance and tracking of off campus trips, including recording the necessary entries into the general ledger once the trip is complete
  • Develop and maintain policy and procedure manuals for student account system and operations
  • Serve as administrator to Official Payments working closely with and coordinating their technical support and in-house IT to resolve software issues
  • Responsible for Colleague communication management related to accounts receivable
  • Assist the Business Office with the implementation of various special projects and technology
  • Pull financial aid into the general ledger as needed
  • Prepare and reconcile federal aid disbursements between Colleague and COD systems and subsequently pull funds from G-5 system as needed
  • Responsible for fixed asset management, including:
    • Maintenance of all active fixed assets
    • Accurate recording of all fixed asset additions and disposals
    • Record depreciation on an annual basis
    • Prepare all fixed asset supporting schedules for audit
    • Reconcile fixed asset accounts on a quarterly basis
  • Reconcile and process Aramark dining invoices
  • Process student withdrawals
  • Assist Controller and Asst. Controller with special projects as requested
  • Support other members of the Business Office staff as needed
  • Work with Asst. Controller to review, update and implement policies and procedures
  • Monitor accounting operations and propose process improvements
  • Serve on Committees as requested
  • Encourage teamwork and collaboration through building positive working relationships with staff
  • Display professionalism, discretion and sound judgment
  • Serve as backup for Student Accounts Specialist and Cashier operations

Required Skills and Abilities

  • Advanced skills in Microsoft Office Suite
  • General knowledge of accounting and reconciliations
  • Experience with Colleague or other similar financial software package is preferred
  • Strong technical and computer knowledge
  • Excellent communication and customer service skills
  • Must have good problem solving/analytical skills
  • Accurate and efficient data entry skills
  • Ability to handle multiple tasks, while appropriately prioritizing tasks based on Business Office needs
  • Self-starter with the ability to work well autonomously with minimal supervision
  • Willingly assists with other tasks as needed.

Qualifications 

  • Bachelor’s degree, preferably in Business Administration, Accounting, Finance, Information Systems or related field
  • Two years of accounting or bookkeeping experience preferred

Application Procedure

Qualified candidates may email letter of interest and resume’ to babbls@millsaps.edu with the subject line “Business Analyst application”.

EEO Statement

Millsaps College values diversity within our students, faculty and staff, and strives to recruit, develop, and retain the most talented people. Millsaps College does not discriminate in employment on the bases of race, color, creed, religion, sex, sexual orientation, transgender status, gender identity, age, national origin, disability, veteran status or any other legally protected status in accordance with applicable federal, state and/or local laws.

A background check will be conducted for finalist candidates. Employment is contingent upon completion of a successful background check and establishment of identity and verification of employment eligibility as required by the Immigration Reform and Control Act of 1986. Salary will be commensurate with experience. Millsaps College provides a competitive benefits package.

It is the policy of Millsaps College to provide reasonable accommodations for qualified individuals with disabilities for employment. If you require any accommodations to participate in any part of the hiring process, please contact humanresources@millsaps.edu.

Compliance with Title IX

In compliance with Title IX of the Education Amendments of 1972, Millsaps College does not discriminate against any employee, applicant for employment, student or applicant for admission on the basis of sex. Policies and procedures for addressing complaints of discrimination and harassment can be found at https://www.millsaps.edu/resources/title-ix. Reports can be made to the Title IX Team by filing a sexual misconduct or Title IX complaint at this link: https://www.millsaps.edu/resources/title-ix/#file-complaint. Inquiries related to the application of Title IX at Millsaps should be referred to the college’s Title IX team (contact information is found here: https://www.millsaps.edu/resources/title-ix/#coordinators) and external inquires can be made to the Department of Education, Office for Civil Rights (OCR), U.S. Department of Education 400 Maryland Avenue, SW Washington, D.C. 20202-1100 (800) 421-3481, http://www.ed.gov/ocr.

About Millsaps College

Millsaps is an accredited, privately supported, national liberal arts college founded by members of the Methodist Church in 1890. Consistently ranked as one of the best values in higher education, Millsaps has been praised by Colleges That Change LivesThe Princeton Review, Kiplinger’s Personal Finance Magazine, the John Templeton Foundation, The Fiske Guide to Colleges and Insight Magazine.

Millsaps College’s Vision

Building on its motto, Ad Excellentiam, its strong heritage of social justice, freedom of thought and reflection on life’s most important questions, and its central location in the capital city of Mississippi, Millsaps engages students in a transformative learning and leadership experience that results in personal and intellectual growth, commitment to good citizenship in our global society and a desire to succeed and make a difference in every community they touch.

Millsaps College’s Mission

Millsaps College is dedicated to academic excellence, open inquiry and free expression, the exploration of faith to inform vocation and the innovative shaping of the social, economic and cultural progress of our region.

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