Job Summary

The Donor Relations Specialist position involves a range of administrative, office, and coordinator activities to facilitate the support needs of the VP and AVP as well as efficient operation of the division. This person must interact professionally and effectively with offices across campus and be responsive to the President’s Office, key donors, and members of the Board of Trustees and relate well to other staff, students, and office visitors. It is a full-time equivalent position and may require after hours work on occasion, depending on work priorities, demands, and deadlines. The Donor Relations Specialist reports jointly to the Vice President for Institutional Advancement (VP) and Associate Vice President for Advancement (AVP).

This is a 37.5 hour per week position with regular office hours from 8:00am – 4:30pm with a one-hour unpaid lunch break.

Job Duties

  • Create and executive annual stewardship plans
  • Manage timely gift acknowledgment letter process
  • Utilize donor database for information gathering, data maintenance, report generation
  • Coordinate full range of logistics for donor relations / stewardship events (planning, production, RSVPs, etc.)
  • Coordinate campaign meetings, communications, and events
  • Working with the AVP, coordinate scholarship, endowed fund, and other stewardship reporting activities
  • Coordinate student scholarship recipient thank you initiative
  • Communicate directly with donors to resolve basic gift questions and concerns
  • Serve as a communications liaison between Institutional Advancement and the President’s office
  • Assist with planning and executing events on and off-campus
  • Assist the VP and AVP with providing reports for the Board of Trustees
  • Manage general office needs (supply orders, etc.)
  • Provide administrative support to the VP including scheduling meetings and assisting with travel
  • Other duties as assigned


  • Bachelor’s Degree in a relevant field, or an equivalent mix of education and experience
  • Minimum of three years’ experience in administrative work or office management
  • Proficient in Windows and Microsoft Office (Word, Excel, Power Point, Teams, etc.); mail merge and other data merge projects; the principles of business letter writing; modern office procedures, methods and computer equipment; English usage, spelling, grammar and punctuation; and basic mathematical principles
  • Proven experience in event coordination and project management
  • Working knowledge of virtual meeting platforms; ability to learn new software applications quickly
  • Ability to maintain confidentiality and project a professional image at all times
  • Proven deadline-oriented time management skills
  • Proven organizational skills with ability to manage multiple projects
  • Excellent written and verbal communication skills including strong telephone etiquette
  • Detail-oriented, highly organized, creative problem-solver who takes initiative

Physical Requirements

  • Prolonged periods sitting at a desk and working on a computer.
  • Manual dexterity needed for keyboarding and other repetitive tasks.
  • Must be able to lift and move up to 25 pounds without assistance.

Application Procedure

Interested and qualified candidates should send cover letter, resume and three references to Susan Womack, Associate Vice President for Development Operations at Please reference “Donor Relations Specialist” in the subject line.

About Millsaps

Millsaps College is a selective institution of higher education located on 100 beautiful acres in the heart of Jackson, the capital of Mississippi — a progressive southern metropolitan city of nearly half a million. Millsaps is dedicated to academic excellence, open inquiry and free expression, the exploration of faith to inform vocation and the innovative shaping of the social, economic and cultural progress of the region. The college was founded in 1890 by members of the Methodist Church and is consistently ranked as one of the best values in higher education.

Millsaps has an enrollment of approximately 750 students and employs 80 full-time faculty members. The faculty/student ratio at Millsaps is 1:9, and the average class size is 14. Millsaps has graduated 25 Fulbright Award recipients, seven Rhodes Scholars, six Goldwater Scholars and two Truman Scholars. Millsaps is a member of the NCAA Division III and Southern Athletic Association and competes in 18 intercollegiate sports.

EEO Statement

Millsaps College values diversity within our students, faculty and staff, and strives to recruit, develop, and retain the most talented people. Millsaps College does not discriminate in employment on the bases of race, color, creed, religion, sex, sexual orientation, transgender status, gender identity, age, national origin, disability, veteran status or any other legally protected status in accordance with applicable federal, state and/or local laws.

All offers of employment will be contingent on successful completion of a background check and verification of employment. Salary will be commensurate with experience. Millsaps College provides a competitive benefits package.

It is the policy of Millsaps College to provide reasonable accommodations for qualified individuals with disabilities for employment. If you require any accommodations to participate in any part of the hiring process, please contact

Additional Information

For additional information about Millsaps College please visit