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Mail Preparation

Millsaps College Post Office

All departmental mail must have a return address with your name or box number. Mail pieces that do not provide a return address or specific department or box number can't be returned to you by the USPS or the Millsaps Post Office. To ensure proper billing, all Millsaps College mail must list the billing department, office or box number in the return address. If you want us to bill a department or account other than the one in the return address, please put a post-it note on your mailing with the account number and department or contact person.

All campus mail must be in box number order and a return address would be helpful in case there is a problem with delivery of your mail piece. If the box number is wrong or the student or faculty member has closed their box, we will put the mail back in your campus box with a note. We will not forward a campus piece of mail.

We need you to please put the flaps down on mail to be sealed . Separate the mail for sealing from the already sealed mail. We do not seal flats or the invitation style envelope,so please be sure they are sealed prior to arriving at the Post Office.

If you would like to do a large mailing of at least 250+, you have several options:

  1. You can send them first class which will start at $.46 for the first ounce. Please have the mailing to us by 1:00 p.m. so we can meter the mail before the mail man picks up the mail at 3:30 p.m.
  2. You may send it Non-Profit postage or the Indicia Permit # 164. Please see #4 on Policies and Procedures for the changes to mail at the Non-Profit prices.
  3. If you use the Permit #164 indicia, it is not considered postage until your mail arrives at the post office downtown, where it will be mailed using money from the College's permit account. An Accounts Payable Voucher (PDF) is needed to reimburse this account at the USPS. The form needs to be completely filled out with your department account number, estimated count, brief description of the mailing and signature of department head and delivered to the Millsaps Post Office as soon as possible. The Millsaps Post Office will attach the invoice from the USPS and deliver to our accounts payable for processing. You cannot use the Non-Profit permit to solicit funds or mail statements. If you want to mail a single item with the indicia imprint, you must cover up the indicia so the proper postage can be applied.