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Staff Council Constitution

Constitution of Staff Council
of
MILLSAPS COLLEGE

Jackson, Mississippi

In order to promote cooperation and communication among the College President and members of her Cabinet, faculty, students, departments and staff of this College; we, the staff of Millsaps College do hereby establish this Staff Council as the representative body of the staff of Millsaps College. We pledge to conduct ourselves professionally, to base our concerns upon fact, and to administer faithfully the policies and objectives which best fulfill the needs, concerns and interests of the staff we represent, and to exert our efforts in an attempt to help the College achieve its educational goals.

Article I - Name

This organization shall be known as the Millsaps College Staff Council. The Staff Council represents all staff employees at Millsaps. Staff employees are defined as employees who are neither faculty, work study students, or members of the College President's Cabinet and have completed the mandatory 90-day probation period.

Article II - Purpose

The Millsaps College Staff Council shall adhere to the following mission statement:

To act as a vehicle for effective communication between staff and the College President and members of her Cabinet; to foster interaction and mutual support between the College President and staff members; and to enhance awareness and to promote active involvement in matters of policy and action that affect staff.

Toward this aim, the Staff Council may express their opinions, suggestions and recommendations on all matters of concern.

The Staff Council shall not have policy making authority.

Article III - Representation

Section 1. Eligibility. All staff employees are eligible for membership on the Staff Council.

Section 2. The structure of the staff council shall be consistent with that set forth in the By-Laws and shall include the following components:

a. The Staff Representatives shall consist of one representative for each 6 staff employees;

b. The Executive Council shall consist of the President, Vice President, Secretary, and Parliamentarian

Article IV - Voting

All members of the Staff Council shall be eligible to vote on matters affecting staff as presented at Staff Council meetings.

The President shall cast any necessary tie-breaking vote.

Article V - Executive Council of the Staff Council

Section 1. Duly Elected or Appointed Officers. The President, Vice President, Secretary, and Parliamentarian shall be called the Executive Council and shall be responsible for carrying out the administrative duties and business of the Staff Council as established by the By-Laws.

Section 2. Term of Office. Officers of the Staff Council shall be elected to serve a two-year term.

Section 3. Limitation. No officer shall hold more than one office at any time and no officer may be elected to the same office for more than two consecutive terms (four (4) years).

Article VI - Representatives of the Staff Council

Section 1. Duly Elected Representatives. Staff Representatives shall consist of one representative for each 6 staff employees. These representatives shall be responsible for serving in all capacities established by the By-Laws.

Section 2. Term of Office. Representatives shall be elected to serve a two-year term.

Section 3. Limitation. No representative shall hold more than one Staff Council position or be elected as representative for more than two consecutive terms (four (4) years).

Article VII - Meetings

The Staff Council shall meet at least quarterly in accordance with the By-Laws established to govern meetings of the Staff Council.

Article VIII - Quorum

A quorum for conducting all business of the meetings of the Staff Council within the scope of this Constitution shall be fifty-one percent (51%) of the current membership.

Article IX - Parliamentary Authority

Section 1. Authority. The Staff Council shall be governed by the procedures contained in Robert's Rules of Order in the consideration of all matters properly referred.

Section 2. Disputes. Any conflict between the source cited in Section 1 of this Article and the Constitution and By-Laws shall be resolved in favor of the Constitution and By-Laws of the Staff Council.

Section 3. Interpretation. Where necessary and proper, the interpretation and application of the governing procedures outlined in the source cited in Section 1 of this Article shall be the responsibility of the Staff Council Parliamentarian.

Article X - Amendments

Section 1. Procedures. Any proposal to amend this Constitution shall be submitted by a petition signed by five per cent (5%) of the Staff Council excluding officers. Amendment petitions must be submitted to the Secretary of the Staff Council two weeks prior to the next meeting of the Staff Council.

Section 2. Voting. A proposal to amend the Constitution shall be voted on at a regular meeting of the Staff Council in which a quorum is present. If the proposal received an affirmative majority vote, a ballot shall be sent to all staff employees by the Secretary of the Staff Council within thirty (30) days of the meeting at which the proposed amendment was voted on. Amendments to the Constitution shall be adopted upon an affirmative vote of two-thirds of the total members voting.

(Revised 10/13/05)