Student Records

The Family Educational Rights and Privacy Act of 1974 guarantees Millsaps students have the right to review, inspect, and challenge the accuracy of information kept in a cumulative file by the institution. It also ensures that records cannot be released without the written consent of the student except in the following situations:

(a) To school officials and faculty who have a legitimate educational interest, such as a faculty advisor;
(b) Where the information is classified as "directory information." The following categories of information have been designated by Millsaps College as directory information: name, address, email address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, photograph, dates of attendance, degrees and awards received, the most recent previous educational institution attended by the student, and information needed for honors and awards. Students who do not wish such information released without their consent should notify the Office of Records in writing prior to the end of the first day of classes;
(c) Violations of drug and alcohol policies may be disclosed to parents of students who are under the age of 21;
(d) Disciplinary proceedings of violent crimes or non-forcible sex offenses may be disclosed to the victims of the crime regardless of the outcome of the proceedings. They may also be disclosed to anyone where the accused was found to have violated the college's rules or policies;
(e) To a court if a parent or student has initiated legal action against the college or if the college has begun a legal action against a parent of student.
(f) To the Mississippi Office of Students Financial Aid if a student's legal residence is in the state of Mississippi.

If students would like their parents to have access to their records, they must give written consent in the appropriate office: for academic records, the Office of Records; for financial records, the Business Office; for disciplinary records, the Office of Student Affairs. This consent must be renewed at the beginning of each academic year.