The Office of Events & Scheduling is located in the Boyd Campbell College Center. It is responsible for the scheduling of all spaces on campus for both external and internal groups. It also oversees all summer camps and conferences.
Questions or Changes to an Existing Event
If you have questions or need to make changes to existing events, please contact the Office of Events & Scheduling at email@example.com or 601.974.1040.
Note: All external groups must complete an application before reservations can be confirmed. Email firstname.lastname@example.org to request an application.
Reservation requests can be made by accessing our reservations program below. Virtual EMS is the primary source for your event booking needs. It allows you to browse the facilities, browse for space, check out other events taking place and request a reservation.
Log in and fill out the online reservation form:
If you currently do not have an account set up online, register for an account.
Once registration has been completed click "Reservations," then "Make a Request."
If you have problems setting up your account or requesting a space, please consult our helpful guides below.
Requests via Email
Requests can be made via email at email@example.com. Please allow at least 72 hours for a response. Additionally, please be sure to provide the following information when requesting a space via email:
EVENT START AND END TIME:
NAME OF EVENT:
CONTACT INFORMATION: (please include an email and phone number)
SETUPS: (if any; also please indicate if A/V support is needed)
*Please note that certain locations require confirmation or approval from another department and may delay return correspondence time.*
Note to students: You must be part of a registered student organization to make a reservation and to qualify for the student organization rate.
The Office of Event Scheduling, with approval from the Cabinet, has instituted the following rate levels for internal and external constituents. If you have questions about which level your group would fall into, please contact the Office of Event Scheduling at firstname.lastname@example.org or by phone at 601.974.1040
* All external groups must complete an Application for Use of Facilities (PDF) before a reservation can be confirmed.
** Registered Student Organizations who sponsor outside groups or book more than three rooms for an event will be charged Level 3 charges.
Room rates are currently under review. Email email@example.com or call 601.974.1040 for up-to-date rates.
Using A/V Technicians
Please note that you will be charged a technician fee anytime you reserve a space during the academic year that requires an A/V technician for sound, lights, or presentations. A minimum of one hour will be charged, but the A/V Tech must be paid for all of the time that you use. The standard campus community cost for an A/V Tech is $12/hour. During very busy times such as Men's and Women's Recruitment, Welcome Week, Major Madness, Homecoming, etc., the costs rises to $20/hour.
Note: Last minute requests (36 hours or less) for an A/V Technician may result in a service charge of $20/hour. Rates for external groups vary. Summer rates are different for all groups.