Donor Relations Administrative Specialist

Job Summary

The Donor Relations Administrative Specialist position involves a range of administrative, office, and coordinator activities to facilitate the support needs of the VP and AVP as well as efficient operation of the division.  It is a full-time equivalent position and may require after hours work on occasion, depending on work priorities, demands, and deadlines. This person must interact professionally and effectively with offices across campus and be responsive to the President’s Office, key donors, and members of the Board of Trustees and relate well to other staff, students, and office visitors.

Job Duties

Administrative Support

  • Maintain VP calendar
  • Record minutes at Board of Trustees IA Committee meetings and other meetings as necessary.
  • HR liaison for IA new hires, leave reports, etc.
  • Schedule appointments, arrange in-person and virtual meetings, and assist with travel arrangements.
  • Conduct research, gathers and compiles information for meetings, reports and presentations.
  • Maintain records and pertinent documentation which includes IA personnel files, Board of Trustee files, and other files as needed.
  • Screen calls and visitors to the office; answers inquiries; respond to requests for information.
  • Provide support for divisional and IA sponsored events and activities (on campus and off campus) as needed.
  • Manage general office needs (supply orders, etc.).
  • Other duties as assigned

Donor Relations

  • Produce timely gift acknowledgment letters and other correspondence
  • Utilize donor database for information gathering, data maintenance, report generation
  • Manage full range of logistics for donor relations / stewardship events (planning, production, RSVPs, etc.)
  • Staff events on and / or off-campus
  • Coordinate student scholarship recipient thank you initiative
  • Communicate directly with donors to resolve basic gift questions / concerns
  • Provide support for scholarship, endowed fund, and other stewardship reporting activities as needed
  • Other duties as assigned


  • Bachelor’s Degree in a relevant field, or an equivalent mix of education and experience
  • Minimum of three years’ experience in administrative work / office management.
  • Proficient in Windows and Microsoft Office (Word, Excel, Power Point, Teams, etc.); mail merge and other data merge projects; the principles of business letter writing; English usage, spelling, grammar and punctuation; and basic mathematical principles.
  • Ability to quickly learn new technologies and adapt to varying technological environments.
  • Proven experience in event coordination .
  • Working knowledge of virtual meeting platforms; ability to learn new software applications quickly.
  • Ability to maintain confidentiality and project a professional image at all times.
  • Proven deadline-oriented time management skills with accuracy and attention to detail.
  • Proven organizational skills with ability to manage multiple projects.
  • Knowledge of general office practices and procedures.
  • Excellent written and verbal communication skills; Strong telephone etiquette.
  • Strong problem solving, organizational and time management skills with ability to handle concurrent tasks which are time sensitive.
  • Proven ability to exercise initiative and sound judgment.
  • Ability to maintain open working relationships and interact successfully with a broad sector of people in the internal and external community of Millsaps.

Physical Requirements

  • Prolonged periods sitting at a desk and working on a computer.
  • Manual dexterity needed for keyboarding and other repetitive tasks.
  • Must be able to lift and move up to 15 pounds without assistance.

Application Procedure

Interested candidates should email a copy of their resume and a letter of interest to No phone calls please.

About Millsaps

Millsaps College is a selective institution of higher education located on 100 beautiful acres in the heart of Jackson, the capital of Mississippi — a progressive southern metropolitan city of nearly half a million. Millsaps is dedicated to academic excellence, open inquiry and free expression, the exploration of faith to inform vocation and the innovative shaping of the social, economic and cultural progress of the region. The college was founded in 1890 by members of the Methodist Church and is consistently ranked as one of the best values in higher education.

Millsaps has an enrollment of approximately 750 students and employs 80 full-time faculty members. The faculty/student ratio at Millsaps is 1:9, and the average class size is 14. Millsaps has graduated 25 Fulbright Award recipients, seven Rhodes Scholars, six Goldwater Scholars and two Truman Scholars. Millsaps is a member of the NCAA Division III and Southern Athletic Association and competes in 18 intercollegiate sports.

EEO Statement

Millsaps College values diversity within our students, faculty and staff, and strives to recruit, develop, and retain the most talented people. Millsaps College does not discriminate in employment on the bases of race, color, creed, religion, sex, sexual orientation, transgender status, gender identity, age, national origin, disability, veteran status or any other legally protected status in accordance with applicable federal, state and/or local laws.

All offers of employment will be contingent on successful completion of a background check and verification of employment. Salary will be commensurate with experience. Millsaps College provides a competitive benefits package.

It is the policy of Millsaps College to provide reasonable accommodations for qualified individuals with disabilities for employment. If you require any accommodations to participate in any part of the hiring process, please contact

Additional Information

For additional information about Millsaps College please visit

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